Buying Executive

Join Our Pack 🐶🍽️

From a bold idea to revolutionising dog food, Years has grown into a fast-scaling business dedicated to helping dogs live longer, healthier lives.  

In just 3 years, we’ve built a great start up business, serving thousands of happy customers, all while striving to achieve our mission. 

Our goal? To give dog owners a better, fresher, and healthier way to feed their pets. We provide human cut, personalised meals designed to support each dog’s unique needs, delivered straight to their door - no preservatives, no compromises, just real nutrition. 

You can find our customers across the UK, with future ambitions to scale internationally and continue transforming how people care for their dogs. 

Your Mission

You'll be the engine room of our procurement team - managing daily orders, chasing suppliers, keeping production moving, and building the relationships that make it all work.

This isn't just processing POs. You'll get hands-on with the full supply chain - from sourcing veg and spices to managing packaging and services - while working directly with NPD, Warehouse, Data Science, and Marketing teams across the business.

Day-to-day (60-70%):

• Raise purchase orders and confirm delivery dates with suppliers
• Chase orders, manage lead times, and ensure timely deliveries
• Manage stock levels for consumables and flag supply chain risks early
• Keep Fishbowl (our inventory system) accurate and up to date

Strategic stuff (30-40%):

• Build strong supplier relationships and explore new supply chain opportunities
• Spot improvements and contribute ideas to make procurement more efficient
• Support due diligence on suppliers and help build department resilience
• Tackle critical last-minute requests and business-critical supply chain challenges

Key Responsibilities

• Purchase Order Creation & Management: Accurately create and process purchase orders for a wide range of SKUs.
• Delivery & Supplier Management: Confirm delivery dates with suppliers, proactively chase orders, and follow up on logistics to ensure on-time, in-full deliveries.
• Internal Communication: Provide timely updates to the Goods-In team and other internal stakeholders regarding delivery schedules.
• Master Data Management: Set up new part numbers in the system and manage new supplier data with high attention to detail.
• Category Ownership: Take full ownership of the consumable supply chain, managing it from end to end.
• Continuous Improvement: Actively support and contribute to improvement initiatives across the site and within the procurement function.
• Cross-Functional Support: Work collaboratively with team members across the business and maintain positive relationships with suppliers.

What you'll bring...

• Experience: Previous experience in a procurement, manufacturing, or administrative role is preferred, but more importantly, we are looking for the right attitude and a genuine eagerness to learn.
• Core Skills:
• Strong attention to detail and the ability to follow procedures meticulously.
• Excellent communication skills with a positive, can-do attitude.
• Proficiency in Microsoft Office, particularly Excel(e.g., VLOOKUPs, pivot tables) - this is essential.
• Resilience and the ability to prioritise a busy workload in a fast-paced environment.
• Desirable (but not essential):
• Experience with inventory management systems (like Fishbowl).
• Familiarity with or an interest in using AI tools to improve procurement processes.
• A foundational understanding of supplier relationship management.
• Personal Attributes:
• You are reliable, punctual, and a strong team player.
• You are not afraid to ask questions and are excited by the prospect of building a career in procurement.
• You thrive in a busy environment and see challenges as opportunities to learn.

What’s In It For You? Years Benefits

• Salary of £32,000 - £35,000
• Medicash Level 4 Cashback plan
• Spill EAP and Mental Health Support programme
• Annual £250.00 Learning & Development budget for courses, books or other self-learn activities each year
• Annual £200.00 Wellbeing budget each year
• Up to 2 weeks working abroad per year (selected roles)
• Monthly recognition through our Yappa of The Month programme
• 1 Volunteer day per year - dog themed or not: it’s your choice!
• Subsidised employee groups - from five a side to padel there’s loads to get involved in or the chance to start up your own group
• Quarterly subsidised team events from Axe throwing, crazy golf to cocktail making
• Exclusive discounts on Years and Years treats for yourself and friends/family
• Lunch & Learn programme - from dog first aid to financial savviness we’ve got sessions planned to cover all kinds of topics
• Casual dress
• Your birthday off or different day if it falls on a non-working day
• Ability to sell any unused holiday back to Years at the end of the Holiday Year (maximum 1 working week)