Virtual Assistant

About Huzzle

At Huzzle, we connect high-performing B2B sales professionals with global companies across the UK, US, Canada, Europe, and Australia. Our clients include startups, digital agencies, and tech platforms in industries like SaaS, MarTech, FinTech, and EdTech. We match top sales talent to full-time remote roles where they’re hired directly into client teams and provided ongoing support by Huzzle.

Role Type: Full-time

Engagement: Independent Contractor

About the company

Our client is a fast-growing provider of specialized environmental and infrastructure services based in Texas. Focused on large-scale land development, excavation, and industrial site preparation, the team serves commercial and residential sectors across the regional market. By leveraging modern equipment and advanced technical expertise, they transform raw landscapes into functional foundations for future growth. The company prides itself on precision and reliability, ensuring that complex earthmoving and site infrastructure projects are delivered with a focus on durability and long-term sustainability.

As an established player in the construction and land services industry, the team fosters a hardworking and collaborative environment where hands-on impact is celebrated. They are currently scaling their operations to meet the demands of a booming development market, offering candidates the chance to join a mission-driven organization dedicated to building the backbone of local communities. Employees thrive here through clear communication, a commitment to safety, and a shared passion for delivering high-quality results in a fast-paced, outdoors-oriented field.

Job Summary

We are seeking a high-caliber AI-Enabled Operations Coordinator to serve as the backbone of our multi-company environment. This is not a traditional virtual assistant role; we are looking for a tech-savvy executive partner who can leverage AI tools and advanced CRM workflows to drive efficiency. If you are a process-driven professional who excels at managing complex projects, maintaining flawless communication, and staying ahead of the technological curve, you will thrive in this fast-paced, forward-thinking team.

Key Responsibilities

• CRM & Systems Management: Act as the primary administrator for GoHighLevel, ensuring data integrity, workflow automation, and seamless lead management.
• Operational Execution: Coordinate tasks across multiple business functions, ensuring nothing falls through the cracks and all deadlines are met.
• Multi-Channel Communication: Manage professional correspondence via phone, email, and messaging platforms with a clear, articulate, and friendly demeanor.
• Sales & Outreach Coordination: Support outreach efforts across LinkedIn Sales Navigator, Instantly, and Apollo to maintain a healthy pipeline.
• Content & Web Updates: Manage basic website updates via GoDaddy and create high-quality presentations and documents using Gamma and Microsoft Office.
• AI Integration: Utilize ChatGPT, Claude, and AI voice agents to summarize research, spark content ideas, and optimize daily workflows.
• Process Improvement: Proactively identify bottlenecks in current systems and suggest AI-driven solutions to improve team productivity.

• Advanced hands-on experience with GHL is a mandatory requirement for this role.
• A professional phone voice and superior written English skills for client-facing interactions.
• Regular experience using AI productivity tools (ChatGPT, Claude, etc.) to enhance work quality and speed.
• A highly structured approach to work with a focus on follow-up discipline and multi-tasking.
• Proficiency in Slack, Microsoft Office, Google Workspace, and social media platforms (LinkedIn, FB, IG, TikTok).
• A self-directed work ethic with the ability to anticipate needs before they are explicitly stated.
• Experience with UMA phone systems and routing.
• Familiarity with sales automation tools like Cleverly or Feedbird.
• Background in managing GoDaddy website content.
• Experience setting up or managing AI Voice Agents.

💰 Competitive salary based on experience and qualifications.

🌎 Fully remote work environment

🚀 Career growth opportunities

📈 Long-term stability

🎯 Performance-based incentives

🤖 Hands-on experience with cutting-edge AI workflows