HR Executive Payroll

About the company:
Hong Ye Group Pte Ltd is a leading service provider in Singapore, specializing in a wide range of solutions including cleaning, manpower, and facility management services. With a commitment to excellence and customer satisfaction, Hong Ye Group has established itself as a trusted partner for businesses across various industries. The company prides itself on its innovative approach and dedication to delivering high-quality services tailored to meet the unique needs of its clients.

Job Summary
The HR & Admin Executive will play a key role in supporting the human resources and administrative functions within the organization. The role involves handling payroll processing, HR documentation, employee engagement activities, and ensuring compliance with statutory requirements. The ideal candidate will work closely with various departments, such as Operations and Finance, to ensure smooth payroll processing, statutory submissions, and other HR-related tasks. The HR & Admin Executive will also contribute to process improvements, recruitment, and ISO audit preparations.
Responsibilities

• Handle end-to-end processing of monthly payroll
• Handle end-to-end recruitment process
• Process CPF, IR8A, IR21, NS make-up pay claim, Government-Paid Leave claim, and government grants
• Submit statutory report and survey to the authorities such as MOM surveys, wage surveys, etc
• Support Increment/Bonus Exercise
• Draft and prepare HR related letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.)
• Leave Administration
• Work closely with Operations and Finance department on payroll and billing matters
• Assist in Foreign Worker Levy matters
• Administer work injury compensation (WICA) matters (MOM iReport and claim submission)
• Process foreign worker medical insurance, public liability insurance and medical claims in a timely manner
• Maintain accuracy of HR database, timely update & processing of employee records in HR system
• Ensure all documentations are properly filed (i.e. P-Files, E-P Files)
• Design, implement, and manage employee engagement programs (i.e. employee communication platforms and activities, etc.)
• Handle work pass applications, renewals, cancellations, appeals, etc.
• Coordinate training and development need for employees
• Involve in ISO Audit Preparation and license renewals process
• Review work processes and standard of procedure (SOP) for HR Department
• Review all work done by HR and Admin team
• Assist in yearly performance appraisal exercise
• Administer new project preparation
• Prepare relevant reports for Management review
• Any other duties assigned

Job Requirements
• Bachelor’s degree/Diploma in Human Resources, Business Administration, or a related field.
• Minimum of 2-4 years of experience in HR or administrative roles, with a strong understanding of HR functions and processes.
• Proficiency in HR information systems and payroll software.
• Strong organizational and communication skills.
• Ability to handle multiple tasks and prioritize effectively.
• Knowledge of relevant labor laws and regulations.
• Attention to detail and accuracy in documentation.