Assistant Director, Facilities

Harlem Children’s Zone (HCZ) — a world-renowned education and poverty-fighting organization based in New York — seeks an enthusiastic, dedicated, and mission aligned Assistant Director with the Facilities Department.

The Assistant Director will bring a passion for the mission of Harlem Children’s Zone: break the cycle of intergenerational poverty with comprehensive, on-the-ground programming that builds up opportunities for children and families to thrive in school, work, and life.

The position entails assisting the Director of Facilities with operations and compliance with the 28 HCZ locations. The ideal candidate must have knowledge of facilities regulatory agencies including FDNY, ECB, DOB, and DOH, budgeting, and operations.

For more information, check out Want to Work at Harlem Children’s Zone? Here’s 7 Things You Need to Know.

• Must have a Bachelor’s degree with 3+ years of related experience or High School Diploma/GED with 5+ years of experience
• Must be able to successfully pass fingerprinting and background check

Who You Are

• Must be proficient in Microsoft Word, Excel and Power Point
• Must pass fingerprint background check and Physical/TB test
• Must have or be willing to obtain IFMA Certification & FDNY Certifications

What You’ll Do

• Prepare and maintain RFP’s, bid information and other contract documents for repairs
• Work with Director preparing and executing contracts
• Schedule and monitor contractual work
• Monitor receipt of invoices that they are submitted within a month of completion of service
• Coordinate with contracting companies to schedule all monthly, quarterly and annual inspections
• Clear ECB, FDNY, DOB violations by correcting issues and submitting necessary documents and/or payment
• Ensure compliance with FDNY, ECB, DOB, DOH regulations
• Keep all site building permits up to date
• Assist in managing department budget
• Assist in forecasting staffing budget
• Schedule and assist in interviewing new hires.
• Liaison between employees and Human Resources
• Oversee Payroll submission
• Oversee org-wide custodial supply orders
• Maintain site LEED Certification
• Supervise Facility Coordinator and Interns
• Assists the Director of Facilities with other tasks as necessary

Schedule

• Monday – Friday, Monday-Friday 10 AM-6 PM
• This position requires on-call availability 

Benefits

As a member of the Harlem Children's Zone team, you will join a supportive and inclusive community dedicated to helping children, families — and our staff — thrive. We offer highly competitive salaries, a comprehensive benefits package, and opportunities for growth.

Our exceptional full-time benefits include: 

• Highly competitive base salaries
• Paid time off 
• Employee referral bonus 
• Career advancement
• No-cost health insurance
• Life Insurance
• Short-and long-term disability
• Additional voluntary benefits
• Wellness discounts
• Commuter benefits
• Financial wellness perks
• Additional Benefits (Discounts on flights, hotels, theme parks, concert tickets, and more.)

The salary range for this position is $75,000-$85,000 per year. To be considered, interested applicants should apply directly through the posting. No telephone inquiries or recruiters, please. Replies will only be sent to qualified applicants. Harlem Children's Zone is an Equal Opportunity Employer.

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