Conveyancing Paralegal / Conveyancing Assistant (NSW Property Law)

Position: Conveyancing Paralegal — NSW Property Law

Salary: up to PHP 95,000 per month (depending on skills and work experience)

Working Hours & Conditions: Monday to Friday 9:00 AM to 6:00 PM AEST

ROLE OVERVIEW

The company is seeking an experienced Conveyancing Paralegal to support their NSW property law practice on a remote basis. This role focuses on assisting with the day-to-day management of NSW residential conveyancing transactions from commencement through to settlement and post-settlement administration — working closely with Australian-qualified solicitors and licensed conveyancers to ensure files progress efficiently, accurately, and within required timeframes. This is a paralegal support position; final legal review, settlement authorisation, and compliance oversight remain with the supervising Australian-based licensed practitioner at all times.

RESPONSIBILITIES

Client & File Management

• Assist in managing conveyancing files from initial instruction through to post-settlement completion
• Maintain regular communication with clients regarding transaction progress, outstanding requirements, and timelines
• Obtain client documentation and instructions for review by supervising practitioners
• Ensure file records, correspondence, and supporting documentation are accurately maintained throughout

Contract Preparation & Document Support

• Assist with preparation of contracts for sale and supporting conveyancing documentation
• Review contracts and supporting documents for completeness and accuracy prior to solicitor or licensed conveyancer review
• Draft standard correspondence, settlement documentation, and transfer documentation
• Assist with preparation of special conditions and amendments under supervision
• Identify potential issues relating to title, zoning, easements, covenants, or restrictions and escalate where required
• Coordinate disclosure documents and statutory certificates

Property Searches & Due Diligence

• Conduct and manage property searches including title, plan, council, water authority, land tax, bankruptcy, ASIC, and planning and zoning searches
• Review search results and identify matters requiring escalation to supervising practitioners
• Assist with due diligence processes, file preparation, and coordination of outstanding documentation

Transaction Coordination

• Assist with residential sales and purchases, transfers, refinancing, off-the-plan transactions, subdivisions, leasing matters, and related party transfers
• Monitor key contractual and settlement dates across all active files
• Prepare settlement figures and rate adjustments for review by supervising practitioners
• Liaise with lenders regarding loan and discharge documentation
• Coordinate execution of transfer and mortgage documents and prepare settlement packs

Electronic Conveyancing Support

• Assist with settlements through electronic lodgement platforms including PEXA and Sympli
• Prepare electronic workspace documentation and settlement schedules
• Upload and manage settlement documents within electronic platforms
• Coordinate with financial institutions and external parties regarding settlement requirements
• Support Verification of Identity (VOI) and compliance processes
• Escalate settlement risks, discrepancies, or financial concerns to supervising practitioners

Compliance & Risk Management

• Assist with compliance requirements relating to NSW conveyancing procedures, duties and land tax, Electronic Conveyancing National Law, VOI requirements, client identification, and AML/CTF obligations where applicable
• Maintain accurate file and compliance records and follow internal risk management protocols
• Escalate legal or settlement risks to supervising Australian practitioners without delay

Settlement & Post-Settlement

• Coordinate settlement preparation and administration tasks
• Assist with calculation of settlement adjustments including council rates, water rates, and land tax
• Arrange stamping, lodgement, and registration support where required
• Confirm registration of dealings post-settlement and finalise and archive files in accordance with internal and regulatory requirements

Must Haves:

• Minimum 2 years of Australian conveyancing experience is required — previous experience supporting NSW residential conveyancing transactions is strongly preferred
• Strong understanding of Australian conveyancing processes and working knowledge of NSW conveyancing practice and procedures
• Proficient in PEXA — hands-on experience is essential
• Experience with LEAP or similar conveyancing practice management software
• Qualification in Law, Legal Studies, Paralegal Studies, or a related field
• Excellent written and verbal English communication skills with a professional and client-focused approach
• Strong attention to detail and organisational skills with the ability to manage multiple conveyancing files simultaneously
• Ability to work collaboratively with Australian-qualified practitioners under clear supervisory frameworks
• Proactive approach to problem identification and escalation — does not wait to be prompted

PREFERRED SKILLS (nice to have)

• Experience with Sympli for electronic conveyancing settlements
• Familiarity with NSW-specific disclosure requirements, duties obligations, and land tax procedures
• Exposure to a broad range of transaction types — off-the-plan, deceased estates, retirement village transactions, subdivisions, and leasing matters
• Prior experience working with an Australian law firm or conveyancing practice in a remote or offshore support capacity
• Experience across multiple Australian states — note that NSW-specific onboarding may be provided where required