Back-Office Specialist (Legal Admin Support)

NeoWork is seeking a Back-Office Specialist to join the team supporting a US-based law firm's litigation and case management practice. In this role, you will provide behind-the-scenes administrative support to keep internal workflows, documentation, and scheduling running smoothly — allowing attorneys and intake teams to focus on their core work.

This is a fully remote, non-client-facing position. You will manage calendars, track legal deadlines, handle document organization, and ensure all administrative processes are completed accurately and on time. The role is best suited for someone who thrives in structured, process-driven environments and takes genuine pride in precision and organization.

If you have a background in legal or administrative support, a sharp eye for detail, and enjoy owning your tasks independently, this is the role for you.

Responsibilities

• Manage calendars, appointments, and scheduling across legal teams
• Perform docket monitoring and track case-related deadlines and updates
• Handle legal documents, including Bates stamping and systematic document organization
• Maintain structured and accurate records across internal systems
• Support general administrative tasks for attorneys and intake teams
• Ensure all tasks are completed in line with defined processes and timelines
• Provide flexible cross-functional administrative support as needed
• Flag delays or discrepancies proactively to supervisors

• Strong administrative and organizational skills with high attention to detail
• Prior experience in legal support, virtual assistance, or a similarly structured back-office environment preferred
• Strong written English communication skills
• Ability to work independently and manage multiple tasks with minimal supervision
• Comfortable operating in a process-driven, accuracy-focused, remote work environment
• Familiarity with legal document handling and terminology is a plus
  

Preferred Tools & Systems

• Legal case management platforms (e.g., Clio, MyCase, FileVine, or similar)
• Document management systems or e-filing tools
• Google Workspace (Gmail, Google Calendar, Google Drive) or Microsoft Office 365
• Task and project tracking tools (e.g., Asana, ClickUp, Monday.com, Notion)
• VoIP or communication tools used in virtual office environments (e.g., RingCentral, Zoom, Slack)

• 100% home-based position
• Health insurance for contractors
• Holiday Extra Pay
• Work hours aligned with standard US business hours, with potential flexibility depending on client needs
• Mental health days to support team well-being
• Performance-based incentives in addition to base salary
• Annual review and appraisal process
• Ample opportunities for professional growth and advancement within the company