Administrative Assistant, Cambridge

Administrative Assistant
Pier 4 Residential

About Pier 4

At Pier 4, we're building something special. Recognized by the Globe & Mail Report on Business as one of Canada's Top Growing Companies for 2024 & 2025 and certified as a Great Place to Work, we combine ambitious growth with a commitment to creating an exceptional workplace culture. We believe success is measured not just by our bottom line, but by the experiences and opportunities we create for our team members.

We value diversity, champion equal opportunity, and are dedicated to making Pier 4 a place where everyone can thrive. We're looking for an Administrative Assistant who wants to grow with us and contribute to our exciting journey.

The Opportunity

As our Administrative Assistant, you'll be the organizational backbone of our office, ensuring smooth operations and enabling our team to focus on what they do best. This role is perfect for a detail-oriented professional who thrives in a fast-paced environment, takes initiative, and excels at keeping multiple balls in the air. You'll work closely with senior leadership and team members across the organization, making a tangible impact on our daily operations.

What You'll Do

Office Operations & Management

• Oversee day-to-day office operations, ensuring a productive, efficient, and safe work environment
• Maintain and update office policies and procedures to reflect our evolving needs
• Coordinate office activities to maximize efficiency and support team collaboration
• Manage office supplies, research vendors, and negotiate deals to optimize costs
• Support onboarding of new hires, including preparation and setup of equipment, uniforms, and necessary supplies.
• Maintain and track inventory of office equipment, uniforms, and supplies, collaborating with administrative teams across multiple offices to ensure adequate stock and efficient distribution
• Regularly maintain and organize common office areas to ensure a clean, orderly, and professional environment.

Administrative Support

• Provide high-level administrative support to senior leadership on projects and key initiatives
• Prepare and assist with regularly scheduled reports and presentations for meetings
• Organize and coordinate meetings, ensuring all logistics run smoothly
• Manage travel bookings and arrangements for the team

Communication & Coordination

• Serve as a welcoming first point of contact for visitors and guests
• Maintain organized records and documentation systems
• Facilitate effective communication across the organization
• Anticipate needs and proactively address potential challenges

What You Bring

Required Qualifications

• Bachelor's degree or certificate in Business Administration, Office Management, or related field
• Proven experience in an administrative or office management role
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Exceptional organizational skills with meticulous attention to detail
• Strong written and verbal communication abilities

Personal Attributes

• Self-motivated with a strong sense of urgency and ownership
• Excellent time-management skills and ability to prioritize competing demands
• Discretion and sound judgment when handling confidential information
• Resilient and adaptable in dynamic situations
• Natural multitasker who stays calm under pressure
• Team player with a positive, can-do attitude

What We Offer

• Competitive compensation and comprehensive benefits package
• Opportunity to grow with a recognized Top Growing Company
• Supportive, collaborative work environment
• Professional development opportunities
• Work-life balance in a Great Place to Work-certified company

Position Details

• Location: Cambridge, Ontario (on-site)
• Department: Administration
• Employment Type: Full-Time

Ready to Join Us?

If you're an organized, proactive professional looking for a role where you can make a real impact, we'd love to hear from you. Apply today and become part of the Pier 4 story.