Executive Assistant
vizxglobal· BPO Services
About this role
Executive Assistant / Administrative Coordinator
We are seeking a reliable, organized, and detail-oriented Executive Assistant / Administrative Coordinator to support the daily operations of a growing spa business. The ideal candidate is fluent in English, tech-savvy, and capable of handling both administrative and client-facing tasks with minimal supervision.
Key Responsibilities
Client & Lead Management
- Manage and organize client leads using Excel and Google Sheets
- Maintain structured digital filing systems in Google Drive
- Handle client follow-ups, confirmations, and feedback collection
Scheduling & Coordination
- Schedule and coordinate appointments, meetings, and follow-ups
- Manage Google Calendar and ensure smooth daily scheduling
Communication
- Respond to client inquiries via phone and email (inbound and outbound)
- Maintain professional and friendly communication at all times
Finance & Reporting Support
- Record and track income and expenses
- Prepare weekly reports for the accountant
Operations & Supplies
- Communicate with suppliers for orders and restocking
- Track purchases and inventory levels
Documentation
- Prepare and organize business documents (invoices, contracts, W-9 forms, etc.)
- Maintain accurate and updated business records
Marketing Support (Optional)
- Assist with basic Facebook and Instagram page management if needed
Requirements
- Excellent English communication skills (spoken and written)
- Strong organizational and computer skills (Excel, Google Drive, Google Calendar)
- Highly responsible, trustworthy, and detail-oriented
- Comfortable handling phone calls and email communication
- Able to manage multiple tasks independently
- Proactive, self-motivated, and willing to grow with the business
Preferred Qualities
- Previous experience in administrative support, customer service, or coordination roles
- Experience working remotely or independently
- Ability to work in a fast-paced environment while staying organized
Position Type
- Remote / Work from Home
- Full-Time or Part-Time (depending on availability)
Frequently Asked Questions
Is the salary disclosed for the Executive Assistant position at vizxglobal?
The salary for this Executive Assistant role at vizxglobal is not publicly listed. Click "Apply Now" to learn more about the compensation package on their official careers page.
Is the Executive Assistant job at vizxglobal remote?
Yes, this Executive Assistant position at vizxglobal is remote, with team members based in Remote. You can work from home or anywhere in the supported regions.
Is the Executive Assistant role at vizxglobal full-time or part-time?
This is listed as a Full Time position. It is posted as a Executive Assistant role in the BPO Services department at vizxglobal.
Which team or department does the Executive Assistant at vizxglobal belong to?
This Executive Assistant position is part of the BPO Services department at vizxglobal. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Executive Assistant position at vizxglobal?
Click the "Apply Now" button on this page. You will be redirected to vizxglobal's official application portal hosted on bamboohr where you can submit your application directly.
When was the Executive Assistant job at vizxglobal posted?
This Executive Assistant position at vizxglobal was posted on May 20, 2026. Apply as soon as possible — early applications are often reviewed first.
Executive Assistant
vizxglobal
You'll be redirected to vizxglobal's official application page on bamboohr.