RFP Coordinator

Job Description:

The RFP Coordinator will be responsible for sourcing procurement opportunities and leading the preparation and submission of winning proposals. This role involves working closely with cross-functional teams to respond to Requests for Proposals (RFPs), Requests for Quotations (RFQs), and Requests for Information (RFIs). The Coordinator will manage the proposal development process to ensure on-time delivery of compelling, compliant, and well-written proposals.

Key Responsibilities:

• Lead Proposal Development: Collaborate with internal teams, including Sales, Procurement, Engineering, and other subject matter experts, to develop high-quality proposal responses.

• Proposal Writing & Editing: Write persuasive content, including executive summaries, security volumes, resumes, and ensure clarity and coherence in all proposal documents. Edit and review content to improve structure, flow, and readability.

• Research & Strategy: Conduct research and assist in gathering key information to inform product strategy and improve the quality of proposal submissions.

• Team Coordination: Act as the central point of contact for assigned proposals, guiding the work of internal proposal teams, contractors, and subject matter experts.

• Client-Facing Documentation: Produce a high volume of client-facing documents that support a variety of the company’s products and services.

• Leadership & Support: Provide writing guidance to proposal authors, volume leads, and capture coordinators, ensuring the submission meets all technical and compliance requirements.

• Organizational Efficiency: Work under pressure while maintaining attention to detail and following through on tasks to ensure all deadlines are met.

Skills:

• Strong Writing Skills: Ability to write persuasive, clear, and compelling proposals.

• Attention to Detail: Proven ability to ensure accuracy, clarity, and consistency in written materials.

• Cross-functional Collaboration: Effective at working across departments and coordinating input from various stakeholders.

• Time Management & Multitasking: Able to manage multiple proposals simultaneously under tight deadlines.

• Creative & Independent: Capable of generating creative ideas while working independently and under pressure.

• Excellent Communication Skills: Ability to effectively communicate with internal teams and external stakeholders.

Qualifications:

• Bachelor’s Degree in Business, Communications, Marketing, or related field.

• 3-5 years of experience in bid/proposal coordination.

• Proposal Management: Experience with RFPs, RFQs, and RFIs.

• Project Management: Able to meet deadlines and prioritize tasks.

• Proficient in Microsoft Office and proposal software.

• Attention to detail and ability to adapt under pressure.

• Utility and Construction experience preferred.

This is a highly visible role that requires a team-oriented, proactive individual with a strong attention to detail and a passion for delivering high-quality, winning proposals. If you are a motivated and experienced proposal professional, we encourage you to apply.