FBS - Executive Assistant

Job Summary

• The executive assistant provides moderate to advanced, often confidential support to company executives by handling information requ ests and performing clerical functions such as preparing correspondence, receiving visitors and phone calls, arranging conference calls and managing calendars (including booking travel) for one or more executives as assigned.
• Uses judgment and initiative to determine the action necessary to manage both routine and unusual situations.

Essential Job Functions

• Greets internal and external customers; handles general inquires; refers more complex inquiries to appropriate department or individual.
• Uses good judgment and operates with a customer-centric approach to problem solving.
• Organizes executive’s calendars and prioritizes requests as needed. Schedules and coordinates meetings, appointments and other activities. Contacts individuals to communicate schedule changes.
• Assists in compiling meeting agendas and speeches, etc.
• Compiles and analyzes basic information for inclusion in reports or presentation materials, at the direction of executive.
• Helps to prepare charts, graphs, tables, as necessary.
• Uses discretion in answering and screening telephone calls and emails as appropriate.
• Receives and assigns incoming mail to appropriate individual.
• Retrieves files and materials needed to address action items in mail/emails Maintains records, confidential files, and hold/diary system.
• Does follow-up work as needed. May requisition, distribute and maintain supplies.
• Prepares expense reports and handles payments for expense items.
• May back up other Executive Assistants as needed.

English Proficiency

• Minimum Required: Fluent

This position comes with competitive compensation and benefits package:

1. Competitive salary and performance-based bonuses
2. Comprehensive benefits package
3. Home Office model
4. Career development and training opportunities
5. Flexible work arrangements (remote and/or office-based)
6. Dynamic and inclusive work culture within a globally known group
7. Private Health Insurance
8. Pension Plan
9. Paid Time Off
10. Training & Development
11. *Note: Benefits differ based on employee level