WS - Summer - Campus Employment Office Assistant - IWS

Campus Employment Office Assistant

Division: Human Resources                           Department: Campus Employment

Experience: Entry-level                             Job Code: TBD

Supervisor/Reports To: Sonia Smith                 Start Date: 8/25/2025

The Student Office Worker provides administrative and clerical support to the Campus Employment and HR team. This role helps maintain accurate employee records, assists with onboarding, and ensures smooth daily office operations through communication and attention to detail. The position contributes to recruitment visibility and supports special projects as needed.

1. Answer phones and direct calls to appropriate staff in a professional manner – C, P
2. Greet visitors and provide a welcoming, professional first impression of the department – C, P
3. Organize and maintain employee files (physical and digital) while protecting confidential information – CT, P
4. Copy, scan, and fax documents to support HR administrative workflows – T, P
5. Schedule appointments and coordinate meetings, assisting staff with calendar management – T, TW
6. Perform accurate data entry and maintain up-to-date records in HR systems – T, CT
7. Assist with onboarding by preparing new hire paperwork and materials – P, CSD
8. Prepare memos, forms, and other correspondence related to campus employment policies and procedures – C, T
9. Support campus employment projects, including research and basic data analysis – CT, T, CSD
10. Help with marketing and recruitment efforts to increase visibility of campus employment opportunities – C, TW, CTR

Competencies/Skills: Communication (C), Teamwork (TW), Professionalism (P), Career & Self-Development (CSD), Critical Thinking (CT), Community Transformation (CTR), Leadership (L), Technology (T)

Education Requirements: Must be a current UPIKE student in good standing.

Preferred Skills: Proficiency in Microsoft Office (Word, Excel, Outlook); strong communication and interpersonal skills; attention to detail; ability to handle confidential information; customer service orientation; willingness to learn new systems.

Work Schedule: Up to 10 hours per week; schedule varies depending on office needs and student availability.

Work Conditions: Typical office environment; may include occasional interruptions or varied lighting/noise levels.

Physical Demands: Keyboarding; reaching/handling; occasional lifting up to 10 lbs.

Number of Positions: 2

Pay Rate: $8.75/hour

Location: Administrative building ground floor, Campus Employment office

To Apply: Submit application and resume through the UPIKE campus employment system.

Application Notes: Resumes and applications will be reviewed to determine if you meet the required qualifications for the position. If it is determined that you meet the required qualifications, your application materials will be used to identify a top group of the most highly qualified candidates. The University of Pikeville is an equal opportunity employer committed to assembling a diverse, broadly trained faculty and staff. The University of Pikeville does not discriminate on the basis of race, ethnicity, color, sex, gender, gender identity, sexual orientation, religion, national origin, age, or disabilities in its programs, activities, hiring, or admission of students.