Office Administrator
kTdcyuv8nYeTXpyJG1NBFz· Facilities Management
About this role
Location: Singapore
Job title: Office Administrator
About the Role*
As a regional administrative business partner at Genetec’s APAC headquarters in Singapore, you will play a critical role in driving the smooth and efficient operations of our regional office. You will act as a trusted partner to the leadership team, supporting daily business operations, managing complex administrative processes, and ensuring seamless coordination across teams and time zones.
You’ll collaborate closely with key stakeholders across APAC and global offices, supporting strategic initiatives, managing schedules and logistics, and helping the team stay organized and focused on what matters most. This role is ideal for a proactive, detail‑oriented, and solutions‑driven professional who thrives in a dynamic, fast‑paced environment.
What You’ll Do
- Manage day‑to‑day operations of the Genetec APAC office, including phone and mail handling, IT onboarding, and general administrative duties.
- Serve as a key liaison between the Singapore office, APAC teams, and global leaders to ensure efficient communication and coordination.
- Support HR operations by coordinating onboarding and offboarding, preparing documentation, scheduling orientations, and ensuring a positive employee experience.
- Plan and organize meetings, events, and regional programs, including agenda preparation, minutes, action‑item tracking, and follow‑ups.
- - Manage relationships with building management, external vendors, and service providers to maintain a safe, efficient workplace.
- Process and track vendor invoices, purchase orders, and related approvals with accuracy and timeliness.
- Provide high‑level administrative support to local leadership, including domestic and international travel arrangements, visa processing, and accommodation bookings.
- Anticipate operational needs, identify process improvements, and proactively propose solutions to enhance team efficiency and collaboration.
About You
- Degree or diploma in Business Administration or a related field.
- Minimum 5 years of experience in administrative, operational, or business support roles.
- Strong communication, organizational, and interpersonal skills with the ability to multitask and prioritize effectively.
- Proven experience in vendor management and office operations; bookkeeping or accounting knowledge is an advantage.
- Highly adaptable, resourceful, and discreet when handling confidential information.
- Positive, professional demeanor with a collaborative and service‑oriented mindset.
Why You’ll Love Working Here
- Be part of a high‑energy, high‑impact team working across APAC and North America.
- Opportunities for career growth, cross‑regional collaboration, and professional development.
- Exciting travel prospects within APAC and Canada.
- Competitive health insurance coverage and mobile phone subsidy.
- Inclusive, dynamic workplace culture that’s never boring — where your work truly makes a difference.
Frequently Asked Questions
Is the salary disclosed for the Office Administrator position at kTdcyuv8nYeTXpyJG1NBFz?
The salary for this Office Administrator role at kTdcyuv8nYeTXpyJG1NBFz is not publicly listed. Click "Apply Now" to learn more about the compensation package on their official careers page.
Where is the Office Administrator position at kTdcyuv8nYeTXpyJG1NBFz located?
This Office Administrator role at kTdcyuv8nYeTXpyJG1NBFz is based in Singapore, Singapore, Singapore. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Is the Office Administrator role at kTdcyuv8nYeTXpyJG1NBFz full-time or part-time?
This is listed as a Full time position. It is posted as a Office Administrator role in the Facilities Management department at kTdcyuv8nYeTXpyJG1NBFz.
Which team or department does the Office Administrator at kTdcyuv8nYeTXpyJG1NBFz belong to?
This Office Administrator position is part of the Facilities Management department at kTdcyuv8nYeTXpyJG1NBFz. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Office Administrator position at kTdcyuv8nYeTXpyJG1NBFz?
Click the "Apply Now" button on this page. You will be redirected to kTdcyuv8nYeTXpyJG1NBFz's official application portal hosted on workable where you can submit your application directly.
When was the Office Administrator job at kTdcyuv8nYeTXpyJG1NBFz posted?
This Office Administrator position at kTdcyuv8nYeTXpyJG1NBFz was posted on Mar 20, 2026. Apply as soon as possible — early applications are often reviewed first.
Office Administrator
kTdcyuv8nYeTXpyJG1NBFz
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