Clinical Coordinator (Data Entry)

YELM US Associates is the administrative division supporting our licensed home care agencies, Ultimate Care and Swift Home Care. Our office team works behind the scenes to ensure patients receive exceptional care — giving families true peace of mind — while also providing the coordination, resources, and support our field staff need to succeed. As our organization continues to grow, we’re proud to expand our team in South Brooklyn and welcome individuals who are passionate about making an impact. Join a team that truly lives by its core values every day!

About Us
Our mission is to provide and restore client dignity and independence in their homes through individualized care plans that reduce caregiver role strain and stress on family members while helping clients avoid nursing homes and assisted living facilities. YELM US Associates, LLC is a licensed home care provider offering comprehensive home care services. We lead with our hearts to deliver top-quality, compassionate, and empathetic care.

Compensation: $23-$25 per hour, based on relevant experience.

Location: 1000 Gates Avenue, Brooklyn, NY, 11221

Schedule: Full Time, Fully Onsite

Yelm US Associates is seeking a Clinical Coordinator who is passionate about delivering exceptional patient care and ensuring seamless coordination of healthcare services. This role plays a vital part in maintaining clinical compliance and supporting efficient communication between patients, nursing staff, and managed care plans. Under the direction of the Clinical RN Manager, the Clinical Coordinator is responsible for accurately entering, updating, and maintaining client and caregiver information in the agency’s database systems. This role supports daily operations by ensuring all records related to patient care, scheduling, compliance, and billing are complete, organized, and up to date in accordance with NYS DOH LHCSA regulations.

You will:

• Enter and update client and caregiver visit information, including but not limited to demographics, care plans, and service authorizations
• Send out client Welcome emails, which contain pertinent and vital information related to care provision
• Verify data accuracy and resolve discrepancies in records
• Organize and maintain digital files in compliance with LHCSA and state regulations
• Generate reports as needed for management, audits, and compliance reviews
• Communicate with coordinators, nurses, and administrative staff to obtain missing or updated information
• Maintain client records in accordance with HIPAA regulations, ensuring accuracy and compliance
• Interact effectively with clients and nursing staff regarding their individual clinical needs, fostering professional relationships through clear, compassionate, and timely communication
• Support departmental operations by assisting with special projects, administrative tasks, and operational duties, as assigned by leadership, with responsibilities evolving based on organizational needs

You will have:

• Previous data entry or administrative experience, home care or healthcare setting preferred
• Strong typing skills with high accuracy
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook
• HHA eXchange experience is a plus
• Strong attention to detail and organizational skills
• Ability to handle sensitive information with confidentiality
• Good communication and time-management skills

We offer the Ultimate employee perks (literally)!

• Comprehensive Health, Vision, Dental Benefits
• 401k Retirement plan + Employer Match
• Voluntary Life, Critical Illness, Group Hospital Indemnity, Accident Insurance
• Generous paid time off, sick time + more!\

Why Choose Us?

At Ultimate Care, we are dedicated to fostering a people-centric culture that is pivotal for success in the contemporary home care landscape. Our unwavering commitment begins with inspiring and empowering our employees to unleash their full potential. We actively pursue avenues to cultivate a dynamic learning environment, allowing our team members to explore and nurture their passions and talents. Our goal is to facilitate holistic growth, both personally and professionally, whether within the office or beyond. Join us on this journey of empowerment and achievement!

At Ultimate Care and our affiliates, we're committed to creating a diverse, inclusive, and authentic workplace. If you're enthusiastic about the role but don't meet every qualification in the job description, we encourage you to apply. You could be the ideal candidate for this or other roles!

Ultimate Care is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected under federal, state, or local law.

Ultimate Care does not accept resumes from unsolicited search firms nor recruiters.