Project Documentation Analyst

When you join the Sandalwood team, you’ll join an engaging and inclusive group with a mission to help our customers identify, assess, and reduce work-related risks to quality, productivity, and employee health.

In your day to day activities, you’ll work with multiple customers, as a consultant and trusted partner in Sandalwood’s areas of expertise of Injury Prevention, Systems Engineering & Systems Integration. You’ll help customers innovate, solve their current struggles and guide them with the power of Sandalwood’s deeply ingrained subject matter expertise.

You will have opportunities to help lead your own individual development with programs designed to guide you. Feeling you haven’t been recognized lately? You will have the chance to consistently appreciate your coworkers and be appreciated by your coworkers for continued distinction using our peer to peer appreciation and feedback software.

You will be encouraged to participate in Sandalwood’s multitude of extra-curricular activities including:

• An innovative health, safety and wellness program
• An internal innovation forum to guide and develop innovation initiatives
• The all-team meeting and staff day planning committee, dedicated to fostering team dynamics, collaboration and cross-functional interactions
• Participating in on-campus and virtual recruiting
• The social committee plans various get-togethers for the team outside of work
• Our cross-line of business marketing committee assists with marketing planning, ideas and collaboration
• The mentorship program provides a forum for mentors/mentees to connect and provide feedback, make connections and offer encouragement
• Community involvement opportunities driven by our team’s background, our companies’ core values and community need

Sandalwood’s people are it’s greatest and most treasured asset. Learn more about our focus on our people on our YouTube Channel, Sandalwood Engineering & Ergonomics.

At Sandalwood Engineering & Ergonomics, we are seeking a highly organized and detail-oriented Project Documentation Analyst to manage the technical information and administrative workflows of a specialized industrial engineering project.

Partnering with a top-tier manufacturing client, you will be responsible for standardizing data, controlling document quality, and managing the digital approval processes for maintenance tasks

• Bachelor’s degree in industrial engineering, Business Administration, Systems Engineering, or a related field.
• Advanced proficiency in data management, specifically handling large data sets and structuring information in Microsoft Excel.
• Intermediate to Advanced English proficiency (B2 Level minimum) to manage technical documentation and client-specific systems.
• Experience in document control, quality auditing, and managing digital signature platforms (e.g., DocuSign).
• Exceptional organizational skills and high attention to detail to ensure zero formatting errors in technical deliverables.
• Strong communication skills to coordinate between on-site engineering teams and client stakeholders.
• Proactive mindset with a proven ability to identify administrative bottlenecks, streamline workflows, and propose workload distribution strategies to avoid operational delays.

Tasks assigned / Work priorities:

• Manage and continuously update the master maintenance database ("Sábana de Mantenimiento") to ensure asset taxonomy homologation and data accuracy.
• Conduct strict Compliance Checks on all drafted Visual Job Plans (VJPs) to ensure adherence to the mandatory client visual standard, verifying headers, data blocks, and standardized iconography.
• Coordinate and execute Project Tracking for the formal 3-tier digital signature workflow, ensuring timely approvals from Safety Representatives, Maintenance Supervisors, and Executing Technicians.
• Monitor and enforce the 5-business-day Service Level Agreement (SLA) for client review, managing any document rejections, technical comments, or necessary corrections.
• Provide administrative technical support to compile and securely manage the final Digital Package of signed VJPs (maintaining both editable files and non-editable PDFs with visible digital stamps).
• Generate and maintain the official Maximo Load and Activation Reports to certify the successful implementation of deliverables in the client's production environment.

Benefits & Work Environment:

• 100% on-site presence required at a dynamic manufacturing facility, providing direct back-office and documentation support to the engineering teams.
• Interaction with advanced industrial projects and complex engineering workflows.
• Exposure to top-tier global clients and real-world compliance and quality assurance environments.
• Technical development in project administration, standardized document control, and data homologation processes.

• Health Care Plan
• Paid Time Off
• Training & Development