Contract Support Administrator

Join Team FSSI and Become an Employee-Owner!

Who We Are:

FSSI has been a trusted leader in document outsourcing and communication solutions for over 45 years. We provide tailored print and mail solutions for a wide range of Fortune 500 companies in the financial, banking, insurance and billing industries across the U.S.

We are currently looking for a Contract Support Administrator to join our team in Santa Ana, CA.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced corporate environment. This role requires a willingness to work in a collaborative team environment and maintain confidentiality with the information that is provided. Strong legal research, writing, and analytical skills are required for this role.

Schedule: Monday - Friday

Your Essential Duties:

• Review and monitor contract management system, tracking key compliance requirements, important dates (renewals, expirations, etc.) for accuracy
• Distribute key contract terms to appropriate internal departments to ensure compliance is being met
• Prepare, revise, format, and distribute legal documents including NDAs, amendments, assignments, addendums, exhibits, schedules, and other legal correspondence
• Compare multiple legal documents in Word to identify discrepancies
• Redline legal documentation, as necessary or as requested
• Provide recommendations to Executive team based on legal research or legal knowledge
• Communicate professionally with clients and vendors, as needed, in writing and verbally
• Coordinate signatures using Docusign and maintain executed agreement files
• Conduct legal research as directed
• Document and summarize any legal research as it is completed
• Assist with document collection for audits or legal matters
• Participate in client and vendor meetings related to legal matters
• Review and update (as necessary) templates used for contracts or other legal purposes, such as amendments, addendums

What You Bring:

• Bachelor’s degree (Business, Legal Studies, or related field preferred) or an Associate’s degree in paralegal studies preferred
• 0–3 years of experience in a legal, corporate, or other legal administrative role
• Notary certification preferred
• Strong attention to detail and accuracy
• Strong understanding of legal terminology
• Strong organizational and time-management skills
• Excellent written and verbal communication, in particular with clients and vendors
• Ability to identify key terms or terms that may appear to be unique within contracts
• Ability to efficiently work independently and in team settings
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to handle confidential information with discretion
• Ability to prioritize and manage multiple projects

Why Join Us?

• Employee Ownership through our Employee Stock Ownership Plan (ESOP): When you join our team, you’re not just an employee—you become an employee-owner, sharing in the success of our company and shaping its future.

• Culture of CARE for our Employees: We go beyond traditional health and wellness programs, offering in person and virtual Care Partners whose only mission is the health and happiness of our employees and their families.
• Industry Leadership: FSSI is a technology-driven leader in document services, focused on providing best-in-class services and dedicated to utilizing industry-leading software and equipment.

Benefits include:

• 401(k) & Roth + Employee Stock Ownership Plan
• Medical, Dental, Vision & Life Insurance
• Vacation, sick leave and paid holidays – including your birthday!
• Employee Assistance & Care Programs
• Additional perks & employee award programs

Hiring Range: $40/hr - $50/hr

Ready to grow with us? Apply today!