Contract Specialist III

We are hiring at Alliance Enterprises for an experienced and dynamic Contract Specialist to join our contracting team in the US!

Alliance Enterprises develops software solutions that make a meaningful difference in the lives of vocational counsellors and the individuals they serve. Since 1981, Alliance has led the way in delivering cutting-edge, people-centered technology backed by exceptional customer service, technical support, and the highest standards of security and data compliance. We are committed to an accessible future and empowering people with the tools they need to succeed.

Here is a little window into our company: Alliance Enterprises was acquired by Valsoft and now operates under the Lighthouse Software Group portfolio. By implementing industry best practices, Lighthouse delivers a time-sensitive integration process, and the operation of a decentralized model has allowed it to become a hub for creating rapid growth by reinvesting in its portfolio.

Duties and Responsibilities

·         Develop and review cost proposals and quotes for contract renewals, new customers, and new feature software projects.

·         Develop and maintain budgetary estimates for projects and contracts, ensuring alignment with financial goals and client requirements.

·         Draft, review, and analyze statements of work (SOW) to accurately define project scope, deliverables, timelines, and resource requirements.

·         Coordinate the receipt of orders, inputting into relevant systems or databases, ensuring accuracy and completeness of information.

·         Assist with project change requests throughout the project lifecycle, including assessing impacts on scope, schedule, and budget, and facilitating necessary approvals.

·         Collaborate with cross-functional teams, including Product Owners, Finance, Project Management and Development teams, to address contractual issues and ensure compliance with company policies and procedures.

·         Serve as a point of contact for clients regarding contract-related inquiries, clarifications, and negotiations.

·         Maintain organized records of all contract documentation, correspondence, and related communications.

·         Participate in responding to proposals for our enterprise level case management system, including organization of content, forms, signatures, and other requirements to successfully submit a response in timely manner.

·         Superior organizational skills and ability to manage multiple projects with shifting deadlines

Supervisory Responsibilities

·         None

Required Skills and Abilities

·         Familiarity with contract principles and procedures.

·         Excellent organizational skills and attention to detail.

·         Excellent administrative skills.

·         Excellent written and communication skills.

·         Proficient in Microsoft Office Suite, with advanced user skills in Word and Excel.

Required Education and Experience

·         Three years of relevant experience required.

Preferred Education and Experience

·         Bachelor's degree or equivalent experience in business administration or related field preferred.

·         Technical documentation experience.

·         Skills at editing technical and sales/marketing documents.

·         Experience with Salesforce and Jira a plus.

Travel Required

·         None

Physical Requirements

·         Prolonged periods sitting at a desk and working on a computer

·         Operation of a computer and typical office machinery

·         Must be able to lift up to 15 pounds at times

• Health care benefits and Insurance benefits (e.g., vision, dental, life, disability)
• Retirement benefits (e.g., 401(k))
• Paid time off
• 11 Paid holidays