Executive Assistant to CEO

Job Title: Executive Assistant to CEO

Location: Bangalore, India (Preferred) | Remote (Open)

Working Hours: 7:00 AM CST – 4:00 PM CST (may adjust with daylight saving changes)

Experience: 3–6 Years

Employment Type: 3-month contract (with possibility of extension)

About Calpion

Calpion is a Dallas-headquartered technology firm with 18 years of experience delivering AI-driven solutions, enterprise application development, RPA, cloud services, and Salesforce consulting. We also provide automated, HIPAA-compliant healthcare solutions, including medical billing and practice management platforms. Trusted by Fortune 500 clients.

About the Role

We are looking for a highly organized, proactive, and trustworthy Executive Assistant to support the CEO. This role requires exceptional communication skills, strong judgment, and the ability to manage multiple priorities while maintaining the highest level of confidentiality. The Executive Assistant will act as a strategic support partner, ensuring smooth operations and enabling the CEO to focus on high-impact decisions.

Key Responsibilities

• Manage the CEO’s calendar, meetings, travel, and schedules efficiently
• Prepare meeting agendas, presentations, reports, and follow-up action items
• Track key priorities and deadlines, ensuring timely completion of tasks
• Coordinate with leadership, sales, HR, finance, and external partners
• Handle confidential and sensitive information with discretion
• Support board meetings, leadership meetings, and executive communications
• Assist with strategic initiatives, research, and special projects as needed

Required Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field
• 3–6 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior leadership
• Strong written and verbal communication skills
• Excellent organizational and time-management abilities
• High level of professionalism, discretion, and integrity
• Proficiency in MS Office / Excel
• Ability to work independently in a fast-paced, dynamic environment

Preferred Qualifications

• Prior experience supporting a CEO, Founder, or CXO-level executive
• Experience working with US or global stakeholders
• Familiarity with collaboration tools such as Slack, Zoom,  Teams, and CRM systems
• Comfortable working across time zones

Why Join Calpion

• Direct exposure to CEO-level decision-making and strategic initiatives
• High-visibility, high-impact position with meaningful responsibilities
• Flexible work model (Bangalore-based or fully remote)