Executive Assistant

We’re seeking a highly organized, proactive, and detail-oriented Personal Executive Assistant to support a busy executive in the construction industry. This is an excellent opportunity for a self-starter with strong communication skills who thrives on managing diverse responsibilities with efficiency and finesse. If you're looking for a fast-paced, dynamic role where your organizational talents will be valued, we’d love to hear from you.

Key Responsibilities:

• Calendar & Travel Management: Oversee and coordinate a dynamic, fast-paced executive schedule, arrange appointments, and manage domestic and international travel logistics.
• Communication: Draft, proofread, and manage professional correspondence, emails, and presentations, ensuring clear and effective communication at all times.
• Project Support: Assist with project timelines, collaborate with internal team members, and prepare regular reports on project progress.
• Event Coordination: Plan and manage meetings, conferences, and company events, ensuring all logistics are handled smoothly.
• Administrative Support: Handle routine administrative tasks including expense reports, file organization, record-keeping, and other ad-hoc office duties.
• Personal Assistance: Occasionally manage personal tasks and household responsibilities for the executive, including coordinating personal appointments, errands, and family-related needs.

Qualifications:

• 5+ years of experience as an executive assistant, preferably in the construction industry or a related field.
• Exceptional organizational and time management skills, with a proven ability to juggle multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Google Suite (Docs, Sheets, Calendar) and familiarity with Canva for presentation design.
• Discretion and professionalism in handling confidential information.
• Ability to work flexible hours, including evenings or weekends, as needed.
• Strong problem-solving skills and the ability to work independently.

What We Offer:

• A collaborative, fast-paced work environment.
• Opportunities for personal and professional growth.
• A chance to work alongside a dedicated team in the dynamic construction industry.