Fire Alarm Administrative Assistant
About this role
Job Description: Administrative Assistant – Fire Alarm Division
Position Overview
The Administrative Assistant will provide essential support to the Fire Alarm Division by managing documentation, coordinating service calls, and assisting with financial and operational tasks. This role ensures smooth day-to-day operations and compliance with inspection requirements while maintaining accurate records in QuickBooks and other systems.
Key Responsibilities
- 📑 Documentation & Compliance
- Prepare, organize, and maintain inspection documents for fire alarm systems.
- Ensure compliance with regulatory and safety standards.
- 💻 Administrative & Financial Support
- Perform data entry and maintain records in QuickBooks.
- Assist with estimating tasks and preparation of proposals.
- Track invoices, payments, and service-related expenses.
- 📞 Service Coordination
- Schedule and manage service calls, ensuring timely response to client needs.
- Communicate with technicians and clients to confirm appointments and updates.
- 📊 Operational Support
- Assist in preparing reports and maintaining project files.
- Support management with clerical and organizational tasks.
Work Schedule
- Monday–Thursday: 9:00 AM – 3:00 PM
- Friday: 9:00 AM – 1:30 PM
🔹 Qualifications
Education & Experience
- Associate’s degree or equivalent experience in Business Administration, Office Management, or related field.
- Prior experience in administrative support, preferably in construction, fire protection, or technical services.
Technical Skills
- Proficiency in QuickBooks for bookkeeping and financial tracking.
- Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook).
- Familiarity with estimating processes and inspection documentation.
Frequently Asked Questions
Is the salary disclosed for the Fire Alarm Administrative Assistant position at hAm4mKC46gqpuMBQgskcuR?
The salary for this Fire Alarm Administrative Assistant role at hAm4mKC46gqpuMBQgskcuR is not publicly listed. Click "Apply Now" to learn more about the compensation package on their official careers page.
Is the Fire Alarm Administrative Assistant job at hAm4mKC46gqpuMBQgskcuR remote?
Yes, this Fire Alarm Administrative Assistant position at hAm4mKC46gqpuMBQgskcuR is remote, with team members based in Central Luzon, Philippines, TELECOMMUTE. You can work from home or anywhere in the supported regions.
Is the Fire Alarm Administrative Assistant role at hAm4mKC46gqpuMBQgskcuR full-time or part-time?
This is listed as a Part time position. It is posted as a Fire Alarm Administrative Assistant role at hAm4mKC46gqpuMBQgskcuR.
How do I apply for the Fire Alarm Administrative Assistant position at hAm4mKC46gqpuMBQgskcuR?
Click the "Apply Now" button on this page. You will be redirected to hAm4mKC46gqpuMBQgskcuR's official application portal hosted on workable where you can submit your application directly.
When was the Fire Alarm Administrative Assistant job at hAm4mKC46gqpuMBQgskcuR posted?
This Fire Alarm Administrative Assistant position at hAm4mKC46gqpuMBQgskcuR was posted on Jun 12, 2026. Apply as soon as possible — early applications are often reviewed first.
Fire Alarm Administrative Assistant
hAm4mKC46gqpuMBQgskcuR
You'll be redirected to hAm4mKC46gqpuMBQgskcuR's official application page on workable.