Ocean Import Operated Forwarder

Nippon Express Group is one of the leading global logistics service providers whose Japanese corporation is headquartered in Tokyo. Our services range from air and ocean freight forwarding to cargo, removal services and warehouse operations. The company has numerous freight centers, warehouses and provides logistics services in over 45 countries on six continents with a global network of over 70,000 employees. The logistics focus is mainly on automotive and fashion industries, pharmaceutical products and further consumer goods. Within the past years Nippon Express has been on a continuous growth path in Belgium and we are looking for new talents to join our mission.

The main purpose is to assist with processing ocean Import transactions, including all related activities, for an assigned base of accounts. You will assist with duties related to document preparation and traffic coordination required to process import shipments. The goal is to perform all duties correctly, cost-efficiently, within company standards, and under the close supervision of the department Supervisor or Manager.

• Receive, review, and process import documentation for an assigned base of accounts.
• Process and follow Customer’s Letter of Instructions accurately.
• Prepare and process all import related documentation through the GS-NET system and Cargowise.
• Meet all company and government deadlines for processing these documents.
• Prepare and/or send advance notification of arrivals and documents to shippers, consignees, and origin offices, as required.
• Instruct overseas offices to arrange, book, and confirm cargo space on vessels.
• Calculate freight rates and insurance accurately and according to established procedures.
• Close files and distribute documents in accordance with pertinent requirements and in compliance with import standards.
• Communicate with clients, co-workers, and supervisors in a clear, concise, and timely manner.
• Adhere to all domestic and international shipping regulations.
• Advise department Supervisor or Manager of any transaction problems or irregularities.
• Adhere to all company policies, procedures, and guidelines.
• Perform other duties as assigned.

• A first experience in forwarding or degree in logistics field
• Professional terminology in 2 foreign languages (ENG & NL) for contact with customers, customs and colleagues
• Familiar with a variety of the field's concepts, practices and procedures
• Demonstrated ability to communicate, present and influence credibly and effectively at all levels of the organization
• Knowledge of Cargowise is a plus
• Multitasking skills
• The ability to organize, prepare, and assemble documents or reports containing data from several sources.
• Computer literate, basic MS Office
• Good customer service and communication skills
• Attention to detail
• Ability to work under pressure and under own initiative
• Team player
• Ability to prioritise

• Full-time contract, undetermined time
• Flexible working hours
• Attractive salary package, including 13th month
• Meal vouchers and ecocheques
• Hospitalization insurance + group insurance
• Transport reimbursement according to CLA PC 226
• 20 vacation days + 6 ADV days + 1 NXB day after 3 years + 1 CLA day after 1 year
• Free coffee, tea, water, soup
• You will be part of a dynamic team
• Benefits Plan (“MyChoice”)