Project Coordinator

Transforming visions into buildings.

About Buttcon

Buttcon is a 100% Canadian, employee-owned General Contractor known for delivering high-quality work, innovative solutions, and fast-tracked projects that exceed expectations. We specialize in institutional, commercial, industrial, and multi-unit residential construction, leveraging modern technologies and progressive practices to deliver exceptional results—safely and efficiently.

We believe in the power of teamwork, taking action, building for the long term, and sharing in our collective success. We care deeply about the work we do, the people we work with, and the positive impact our projects have on communities. Guided by our core values of Safety, Accountability, and being People-Focused, we are committed to creating an environment where employees feel supported, empowered, and encouraged to grow. Our success is driven by the knowledge, dedication, and passion of our people—and we invest in their development every step of the way.

About the Role:

As a Project Coordinator at Buttcon, you’ll play a key role in supporting the successful delivery of construction projects from start to finish. Reporting to the Project Manager or Construction Manager, you’ll be responsible for coordinating documentation, facilitating clear communication among project stakeholders, and assisting with scheduling and budget tracking. If you’re someone who thrives in a fast-paced environment, enjoys keeping teams organized and informed, and takes pride in helping projects run efficiently, on time, and within budget, this is the role for you!

Here’s What You’ll be Responsible for:

• Assist with planning, organizing, and coordinating project activities.
• Support the development and maintenance of project schedules.
• Support the project team to adhere to timelines and deliverables.
• Participate in pre-construction meetings and tendering activities.
• Maintain and review all project documentation including contracts, drawings, field work orders, requests for information, submittals, changes, and close-out records.
• Ensure proper document version control and accessibility.
• Work with Closeout specialist to gather documentation (O&M manuals, warranties) and coordinate warranty work.
• Track and report project expenditures.
• Price and process Change Notices, Change Directives, and Site Instructions.
• Alert project manager of potential cost overruns.
• Maintain strong relationships with clients, consultants, trades, and suppliers.
• Organize and document project meetings (agendas, minutes, action items).
• Act as a key liaison between field teams and head office.
• Support in the development and updating of project schedules.
• Monitor and report on scheduling deviations or delays.
• Maintain and update submittal logs with accurate dates.
• Support quality control efforts and ensure adherence to project specifications and industry standards.
• Adherence to health and safety protocols and regulations and promote others to do the same
• Provide mentorship and guidance to Junior Project Coordinators as needed.
• Support the project team with daily administrative and coordination tasks.
  

Skills and Attributes

• Strong written and verbal communication skills.
• Proven organizational and time management abilities.
• Ability to manage multiple tasks with conflicting deadlines.
• Detail-oriented and proactive in problem-solving.
• Capable of working independently and collaboratively in a team environment.

Qualification Requirements

• Post-secondary education in Construction Management, Civil/Architectural Engineering, or related field.
• Minimum 2 years of experience in the construction industry.
• Familiarity with submittals, RFIs, change orders, and close-out processes.
• Proficient with Microsoft Office Suite (Excel, Word, Outlook, Project).
• Experience with Procore, Primavera P6, BIM, and Axis Accounting Software is an asset.
• LEED, Net Zero, WELL, or Passive House accreditation is an asset.

Working Conditions and Environment

• Work primarily takes place at head office or on construction sites.
• Exposure to active construction environments in various weather conditions.
• Project-related travel is required.

Here’s What You’ll Love

• The opportunity to work with a growing company that works on diverse projects while using advanced software technology
• Career development and training tailored to you
• A work environment that cares about their employees and is inclusive and welcoming to all
• A hybrid work schedule
• Competitive benefit plan

This recruitment process does not involve the use of artificial intelligence (AI) to screen, assess, or select applicants. All hiring selections and decisions are made by human reviewers.

This posting is for a new position within our organization.

Interested candidates are to apply through the below website:

https://buttcon.bamboohr.com/careers

While we thank all applicants, only those under consideration for the position will be contacted. Buttcon Limited is an equal-opportunity employer that proudly recognizes the value of a diverse workforce. Accommodations are available on request for applicants with disabilities taking part in the recruitment and selection process. Any information obtained during the course of recruitment will be used for employment purposes only and not for any other purpose.