Proposal Coordinator

About AES Engineering

AES is a group of problem solvers, who collectively come together to work on electrical engineering, lighting projects, and technology systems for buildings and infrastructure projects. We are passionate team players, who see the “bigger picture” and work together to impact our communities and enhance the lives of those living in them. Collectively, we all work to help design a better tomorrow.

Over the past 24 years, AES has attracted many innovative minds to work on complex, challenging, and exciting projects. Attracting the right talent has helped us with the quality of our projects, and we have been able to build our reputation for providing award-winning designs.

About the Role

AES is looking for Proposal Coordinator to join our growing Proposal Specialist team, supporting business development initiatives by delivering compelling and competitive proposals. This is a newly created hybrid role reporting to the Associate, Proposal Manager, with the option to be based in Victoria, Vancouver or Kelowna.
You will work with different specialized technical and engineering teams across all AES offices leading the production of proposals with a focus on making an impact on the communities we serve.

Key responsibilities:

• Lead the full lifecycle of proposal process, from pursuit launch to final submission, ensuring deadlines, accuracy, compliance, and quality standards are met.
• Ensuring proposals meet client requirements, reflect brand consistency, and highlight differentiators.
• Analyzing Request for Proposal (RFP) requirements, creating outlines, and managing the submission schedule.
• Writing and editing proposal content, executive summaries, and key messaging sections to ensure clarity, professionalism, and client alignment.
• Translate technical concepts into clear, persuasive language that directly address client needs and evaluation criteria.
• Collaborating with cross-functional teams across multiple offices to gather information and develop content.
• Manage proposal schedules, inputs, reviews, and production while balancing multiple concurrent priorities.
• Support business development efforts by maintaining and updating proposal content, including corporate resumes and related frequently used materials.

Our Must Haves:

• 1 to 4 years of experience in proposal development, ideally within professional services, engineering, consulting, or a related technical environment.
• Bachelor’s degree specializing in Marketing, Communications, English, or a related field.
• Exceptional writing/editing skills and advanced proficiency in MS Office (Word, PowerPoint, Excel). Adobe Creative Suite experience an asset.
• Exceptional attention to detail, project management, and written communication skills.
• Ability to manage multiple priorities with strict deadlines.
• Demonstrate a flexible, team-oriented approach with a willingness to support a range of tasks, embracing both strategic responsibilities and routine administrative needs as they arise.

Compensation: $65,000 – 75,000

Why Join AES Engineering?

• RRSP matching.
• Extended medical and dental benefits.
• Health wellness spending account.
• Opportunity for career development and professional growth.
• A collaborative work environment that encourages innovation and teamwork.

How to Apply

Please submit your resume if you are interested in this role, and for more information, please visit our company website www.aesengr.com.  We appreciate your interest in AES Engineering, but due to the high volume of applicants we receive, only those who are qualified will be contacted