Purchasing Administrator
kYbFsYCpZgmrPo853naXHH· Purchasing
About this role
Employment Type: Full-Time
FSLA: Salary/Exempt
Division: Purchasing
Department: Purchasing
Reports to: Regional Purchasing Manager
Supervisory Duties: No
Salary Range: $65,000
The Purchasing Administrator supports the Purchasing team by coordinating administrative functions related to subcontractor and vendor procurement for Consigli Construction projects. This role works closely with Purchasers, Project Managers, and Estimators to help ensure purchasing activities are organized, accurate, and completed on schedule. The Purchasing Administrator plays a key role in maintaining documentation, tracking procurement progress, and supporting contract and prequalification processes.
Responsibilities / Essential Functions
- Support Purchasers and project teams with administrative tasks related to subcontractor and vendor procurement.
- Load and maintain project information in buy sheets as projects are set up for purchasing, including schedules.
- Assist in preparing subcontract agreements and material purchase documentation by transferring data from Excel into Word.
- Verify subcontractor prequalification status in Pantera and flag any issues as purchasing progresses.
- Identify and communicate prequalification or leveling sheet issues to the Purchasing team.
- Track and follow up on aging contracts to ensure timely execution.
- Collect and maintain subcontractor lead times and pricing updates, entering data into tracking tools.
- Enter subcontractor notifications and updates into the corporate Call Log.
- Request and gather new subcontractor references and maintain organized records.
- Utilize multiple internal platforms (e.g., SharePoint, Quick Base, Pantera) to manage and track procurement activities.
- Maintain accurate and organized digital documentation for all purchasing-related activities.
- Support coordination and communication between Purchasing and project teams.
- Perform other duties as assigned by the Regional Purchasing Manager or Director of Purchasing.
Key Skills
- Strong organizational and administrative skills with high attention to detail.
- Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
- Strong communication skills, both written and verbal.
- Ability to work collaboratively in a team-oriented environment.
- Proactive and self-motivated with a strong sense of ownership.
- Comfortable working in a fast-paced environment with shifting priorities.
- Analytical and problem-solving skills.
- Ability to handle sensitive information with professionalism and confidentiality.
- Strong data entry and documentation accuracy.
- Positive attitude and willingness to support team needs.
Required Experience
- Associate’s or Bachelor’s degree in business, construction management, or a related field preferred.
- 2–5 years of administrative or procurement support experience, preferably in construction or a related industry.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) required.
- Experience working with multiple systems or databases (e.g., SharePoint, Quick Base, Pantera) preferred.
- Familiarity with construction documents, subcontractors, or procurement processes is a plus.
- Strong computer and data management skills required.
Frequently Asked Questions
Is the salary disclosed for the Purchasing Administrator position at kYbFsYCpZgmrPo853naXHH?
The salary for this Purchasing Administrator role at kYbFsYCpZgmrPo853naXHH is not publicly listed. Click "Apply Now" to learn more about the compensation package on their official careers page.
Where is the Purchasing Administrator position at kYbFsYCpZgmrPo853naXHH located?
This Purchasing Administrator role at kYbFsYCpZgmrPo853naXHH is based in Milford, Massachusetts, United States. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Is the Purchasing Administrator role at kYbFsYCpZgmrPo853naXHH full-time or part-time?
This is listed as a Full time position. It is posted as a Purchasing Administrator role in the Purchasing department at kYbFsYCpZgmrPo853naXHH.
Which team or department does the Purchasing Administrator at kYbFsYCpZgmrPo853naXHH belong to?
This Purchasing Administrator position is part of the Purchasing department at kYbFsYCpZgmrPo853naXHH. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Purchasing Administrator position at kYbFsYCpZgmrPo853naXHH?
Click the "Apply Now" button on this page. You will be redirected to kYbFsYCpZgmrPo853naXHH's official application portal hosted on workable where you can submit your application directly.
When was the Purchasing Administrator job at kYbFsYCpZgmrPo853naXHH posted?
This Purchasing Administrator position at kYbFsYCpZgmrPo853naXHH was posted on Jun 9, 2026. Apply as soon as possible — early applications are often reviewed first.
Purchasing Administrator
kYbFsYCpZgmrPo853naXHH
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