Project Administrator- Albany, NY
kYbFsYCpZgmrPo853naXHH· Fulltime
About this role
Employment Type: Full-Time
FSLA: Salary/Exempt
Division: Project Management
Department: Project Management
Reports to: Senior Project Administrator / Project Executive
Supervisory Duties: No
The Project Administrator will serve as a well-rounded resource for multiple project teams, providing information and support on processes and procedures, and to help to keep the team organized.
Responsibilities / Essential Functions
- Set up and management of Project Management website (Procore).
- Aid in Owner, Architect, and Subcontractor setup within Procore and Timberline.
- Upload all project-related documents including drawings and specifications, order drawing sets and specifications books through a reprographics company upon request.
- Create document logs for contracts.
- Assist project team with submittal and material delivery log upload and updates, dunning letters.
- Subcontractor change order processing and tracking.
- Assist with subcontractor insurance tracking.
- Finalize Owner contracts and Owner change orders through AIA software.
- Distribute Raving Fans surveys to clients and executives.
- Support with receiving/organizing closeout documentation and submitting to client.
- Review and submit expense reports for Project Management and Project Services Group personnel.
- Track certified payroll.
- Site office/trailer setup, order office supplies, shipping labels upon request.
- Provide assistance with conference call setup, notification, calendar events.
- Aid in meeting and event preparation, scheduling, and meeting minutes.
- General administrative support of project team members.
Key Skills
- Outstanding attention to detail and an ability to prioritize and work on multiple tasks.
- Proactive, self-motivated, innovative, collaborative, problem solver.
- Proven ability to excel in a fast-paced environment.
- Strong team player with a positive attitude.
- Strong written and oral communication skills.
Required Experience
- A bachelor’s degree in a relevant field.
- Proficient in Timberline PM software.
- Proficient in Procore, or similar program.
- Proficient in DocuSign.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, etc.)
Frequently Asked Questions
Is the salary disclosed for the Project Administrator- Albany, NY position at kYbFsYCpZgmrPo853naXHH?
The salary for this Project Administrator- Albany, NY role at kYbFsYCpZgmrPo853naXHH is not publicly listed. Click "Apply Now" to learn more about the compensation package on their official careers page.
Where is the Project Administrator- Albany, NY position at kYbFsYCpZgmrPo853naXHH located?
This Project Administrator- Albany, NY role at kYbFsYCpZgmrPo853naXHH is based in Saratoga Springs, New York, United States. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Is the Project Administrator- Albany, NY role at kYbFsYCpZgmrPo853naXHH full-time or part-time?
This is listed as a Full time position. It is posted as a Project Administrator- Albany, NY role in the Fulltime department at kYbFsYCpZgmrPo853naXHH.
Which team or department does the Project Administrator- Albany, NY at kYbFsYCpZgmrPo853naXHH belong to?
This Project Administrator- Albany, NY position is part of the Fulltime department at kYbFsYCpZgmrPo853naXHH. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Project Administrator- Albany, NY position at kYbFsYCpZgmrPo853naXHH?
Click the "Apply Now" button on this page. You will be redirected to kYbFsYCpZgmrPo853naXHH's official application portal hosted on workable where you can submit your application directly.
When was the Project Administrator- Albany, NY job at kYbFsYCpZgmrPo853naXHH posted?
This Project Administrator- Albany, NY position at kYbFsYCpZgmrPo853naXHH was posted on Jun 10, 2026. Apply as soon as possible — early applications are often reviewed first.
Project Administrator- Albany, NY
kYbFsYCpZgmrPo853naXHH
You'll be redirected to kYbFsYCpZgmrPo853naXHH's official application page on workable.