HR Data Management and Administrative Intern

Position: HR Data Management and Administrative Intern

Department: Talent & Development Team

Location: Bangkok, Thailand

Eligibility: Thai Nationals only

Reports To: Head of Talent & Development

Preferred Start Date: Immediate (As soon as possible)

Contract Term: 2-3 month term

Application Deadline: Open (Rolling Applications)

OUR VISION OF THE ROLE: 

HR Data Management and Administrative Intern will be critical in structuring and maintaining the foundational data systems that support our network of contractors. You will transform raw information into organized, actionable data, directly enabling the effective management, communication, and development of our contractor base. This role offers the unique opportunity to design and implement efficient data workflows using modern tools like Airtable and Heartbeat.

RESPONSIBILITIES:

• Database Management:
  • Systematically entering, updating, and verifying contractor information within our Airtable database to ensure data integrity and completeness.
  • Assisting in the design and optimization of Airtable base structures, fields, and views to improve usability and data retrieval.
• System Integration & Maintenance:
  • Working with the Heartbeat platform to ensure seamless and accurate uploading of courses, documents, and company updates to the contractor network.
  • Auditing and reconciling data across multiple platforms (Airtable and Heartbeat) to identify and correct discrepancies.
• Data Organization & Analysis Support:
  • Managing and standardizing data related to contractor scorecards and performance metrics.
  • Developing basic reporting dashboards or summary views to help management track key data points effectively.
• Administrative Support:
  • Assisting with administrative tasks related to contractor onboarding, document collection, and data compliance.

REQUIRED QUALIFICATIONS & SKILLS:

• Currently enrolled in or recently graduated from a degree program in Business Administration, Information Systems, Data Science, or a related field.
• Exceptional attention to detail and a commitment to data accuracy.
• Strong organizational and time-management skills.
• Proficiency in using spreadsheet or database software (e.g., Google Sheets, Excel, or similar).
• Ability to work independently and manage recurring data tasks efficiently.

WHY THE JUMP! FOUNDATION IS THE RIGHT CHOICE FOR YOU:

• Global Network: Collaborate with change-makers worldwide, expanding your professional horizon.
• Creative Team Environment: Thrive in a workspace that values creativity and teamwork.
• Diversity and Inclusion: Be part of an inclusive culture that cherishes diversity.
• Competitive Compensation: Receive a salary that reflects your skills, along with health benefits for full-time positions
• Professional Growth: Take advantage of our development programs to advance your career.

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CHILD SAFEGUARDING:

At the JUMP! Foundation, we prioritize child safety and require all applicants to adhere to our Child Protection Policy. This commitment involves signing a declaration of any criminal convictions, providing three professional references known for over two years, and undergoing a thorough background check from the candidate’s home or most recent country of residence. Acceptance and adherence to our Child Protection Policy and conduct guidelines for working with children are essential conditions of employment.

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ABOUT THE JUMP! FOUNDATION:

The JUMP! Foundation is a non-profit organization that believes in inspiring, empowering, and engaging youth through collaborative and innovative experiential learning programs. JUMP! offers a series of leadership activities suited for students at international schools and universities, including in-school workshops (JUMP! Schools programs) and outdoor adventure trips (JUMP! Experience programs). We facilitate participants to develop personal, community, and inter-community leadership skills. To help realize our vision for a world in which young people fulfill their true potential, JUMP! donates a proportion of its revenue to support experiential youth-focused development projects around the world.

JUMP! is committed to employment equity. We encourage qualified applicants from members of minority groups, indigenous people, LGBTQ+ people, and all those with the knowledge, skills, and values to engage effectively with diverse communities.

For more information, you can visit our webpage (www.jumpfoundation.org) and social media pages: @jumpfoundation (Twitter); the JUMP! Foundation Facebook Page and blog.