Sales Representative Landscape

Landscape Sales & Estimating Coordinator

Green Vine Landscaping, Inc.

READ ALL BEFORE APPLYING

Green Vine Landscaping, Inc. is a growing, well-organized landscape construction and maintenance company serving Sonoma, Marin, Napa, and surrounding counties, with offices in Santa Rosa and Petaluma. We specialize in high-quality residential and commercial landscape installation, enhancements, irrigation, and hardscape projects.

We are looking for a self-driven, trustworthy, and detail-oriented Sales & Estimating Coordinator to manage incoming leads, walk projects, prepare estimates, and guide clients through the pre-construction process while helping us maintain our strong reputation and profitability.

COMPENSATION

• Base + Commission
• Target total compensation: $85,000–$95,000
• Top performers / high achievers can earn up to $150,000+ annually

YOUR MISSION

Provide an exceptional client experience while maximizing revenue and gross margin through accurate estimating, timely follow-up, and clear communication between clients and operations.

WHAT YOU’LL DO

Core Responsibilities (70–80%)

• Walk residential and light commercial properties to evaluate scope, take measurements, and gather client preferences
• Prepare accurate and timely estimates using company systems and standards
• Clearly explain scope, pricing, and timelines to clients
• Follow up consistently to answer questions and close projects
• Maintain organized records of estimates, revisions, and communications

Light Project Coordination (20–30%)

• Prepare clean handoffs to production (scope notes, material lists, job walk information)
• Communicate basic job timing and expectations with clients
• Assist with collecting deposits and progress payments per contract terms
• Support project managers or foremen by relaying client questions or concerns when needed

WHAT THIS ROLE IS NOT

• Not supervising crews daily
• Not managing daily crew schedules or production tasks
• Not performing physical installation labor
• Not responsible for hiring or firing

Green Vine has established systems, SOPs, and leadership support in place—you will not be expected to “figure it out on your own.”

WHAT YOU BRING

Strong Communication

• Clear, professional, and responsive communication
• Comfortable speaking with clients, subcontractors, and internal team members
• Proactive about raising and resolving issues early

Organization & Time Management

• Ability to manage multiple estimates and deadlines at once
• Strong follow-through and attention to detail

Tech Savvy

• Comfortable with Google Drive, Gmail, and Google Sheets/Excel
• Able to learn CRM and estimating software quickly

Landscape Construction Knowledge (Important)

• Experience or solid working knowledge of landscape installation
• Understanding of how projects are built so estimates are accurate and realistic

Integrity & Ownership

• High level of honesty and accountability
• Willingness to own mistakes, learn, and improve

WHAT WE EXPECT

• Strong work ethic and initiative
• Commitment to quality and professionalism
• Respect for systems and company standards

HOW TO APPLY (FOLLOW THESE STEPS EXACTLY)

1. Email us at Ivan@greenvinelandscaping.com or on our website
2. Use this subject line exactly:
   “LET’S GET GROWING – GREEN VINE”
3. Include a short note on why you’d be a great fit
4. Attach your resume
5. References are a plus

POSITION DETAILS

• Job Type: Full-time

Benefits

• Flexible schedule
• Paid time off
• Professional development and training
• Referral program