Litigation Coordinator & Executive Assistant

Location: Guadalajara, Jalisco Office at Punto São Paulo

Position Type: Independent Contractor (Full-Time, Long Term)

Compensation: Competitive USD-Based Base Pay + Performance & Settlement Bonuses

Language Requirement: 100% Fluent Bilingual (English & Spanish)

About the Role

Are you a highly organized, proactive legal professional looking to elevate your career in a dynamic, cross-border environment? We are seeking a stellar Litigation Coordinator & Executive Assistant to anchor our expanding international litigation team.

Based in our premium office in the heart of Guadalajara’s financial district (Punto Sao Paulo), you will serve as the strategic gatekeeper, air-traffic controller, and operational backbone for a fast-paced team of 7 litigation attorneys split between the US and Mexico.

This is a high-impact, career-defining role. You won’t just be managing a calendar—you will be mastering the high-stakes coordination of court-mandated deadlines, hearing schedules, and case tracking across jurisdictions. If you possess a sharp understanding of the litigation lifecycle, exceptional attention to detail, and a passion for operational excellence, we want to meet you.

Why Join Us?

• Financial Growth: Earn in USD with highly competitive base pay, plus an exciting performance and settlement bonus structure after your first 90 days.
• Premium Location: Work from the vibrant, modern, and easily accessible Punto Sao Paulo area.
• International Exposure: Gain invaluable experience working simultaneously within both the US and Mexican legal landscapes.

Key Duties and Responsibilities

• High-Volume Calendar Optimization: Masterfully manage calendars for 7 litigation attorneys, balancing international court appearances, depositions, client meetings, and internal deadlines.
• Docketing & Deadline Tracking: Monitor crucial court-mandated deadlines. Ensure all upcoming filing schedules are meticulously maintained and that attorneys are alerted well in advance.
• Cross-Border Coordination: Serve as the central bilingual point of contact for our international team. Seamlessly coordinate schedules with internal staff, clients, opposing counsel, and court personnel in both English and Spanish.
• Reporting & Case Tracking: Utilize Excel, Google Sheets, and legal management tools to generate comprehensive case status reports and administrative summaries for leadership.
• Proactive Problem Solving: Actively triage conflicting schedules and last-minute court continuances, smoothly resolving overlapping commitments before they become issues.
• Documentation & Correspondence: Maintain detailed records of scheduling changes, draft professional legal correspondence, and ensure case files are organized and easily accessible.
• Absolute Discretion: Maintain strict confidentiality regarding sensitive client data and ongoing international litigation strategies.

Experience and Qualifications

• Education: Bachelor’s degree or an Associate’s degree in Law, Legal Studies, or a Paralegal Certificate is highly preferred.
• Language: True bilingual fluency (written and spoken) in both English and Spanish is required.
• Experience: Minimum of 2–3 years of experience as a Legal Assistant, Legal Executive Assistant, or Litigation Coordinator in a fast-paced law firm environment.
• Team Support: Proven experience supporting a multi-attorney team (ideally 4+ attorneys) and successfully managing competing demands.
• Legal Foundational Knowledge: Solid understanding of litigation workflows, legal terminology, and how court timelines operate.
• Technical Proficiency: Proficient in Google Workspace (Gmail, Google Calendar) and Microsoft Office (Word, Excel). Experience with legal practice management software is a strong plus.