Department Assistant - Photographs (Temporary)

Contract End Date: December 23rd, 2026

The Company

Christie’s, the world’s largest Art Business, is an incredibly exciting & enriching place to start or continue your career. Whether you work within one of our Specialist Art Departments or in our more Operational focused teams we are all working together with one common goal in mind: to continue the success of this 250 year old company, steeped in history, bringing constant innovation while not forgetting our age old values; Passionate Expertise, Exceptional Client Service, Teamwork, Integrity, Business Judgement & Innovation. Colleagues across all departments are truly passionate about what they do and it is constantly inspiring to work with industry leaders across all segments of the business. 

The function of this role is to assist group business getters with managing client relationships through comprehensive administrative support.  The duties are varied, and will follow the cycle of the sales calendar as well as certain duties to support overall department activity. Office management execution.

• Manage diary scheduling including all meetings and travel

• Compose and edit client communications as required

• Manage client relationship including meeting arrangements, mailings, correspondence and actions point for follow-up visits

• Answer and screen incoming telephone calls

• Greet clients on behalf of business getter

• Work closely, efficiently, and effectively with other specialist departments including international and regional offices, external organizations, individuals, and institutions.

• Track photo inquiries

• Provide appraisals support, which includes liaising with clients, specialists and department other internal departments.

• Provide support in creating proposals and pitches, which includes gathering item details images and creating Selection for Sale documents.

• Create purchase orders and sundry invoices, as required

• Manage and book travel Reconcile and submit corporate card expenses for approval using internal system

• Manage courier requests

• Assist with the research and processing of comparative images—including formatting captions and copyright taglines, as well as liaising with the photo studio to upload images to the Digital Media Library.

• Assist with the general production process by helping to locate missing images, recommending alternative images as necessary, assist with the writing of short texts as needed, formatting detailed caption documents for designers, and other duties as become necessary

• General library organization

• Assisting cataloguer and specialists in both Rock and CFASS warehouse

• Additional general tasks as assigned by manager

• Strong interpersonal skills demonstrated with superiors, clients and peers

• Strong attention to detail and follow-up skills

• Excellent communication and interpersonal skills, including superior written and spoken communication.

• Ability to work collaboratively across multiple groups and sites

• Ability to remain calm in stressful situations

• Ability to creatively problem solves

• Ability to work independently and as part of a team

• Willingness to work overtime and weekends during peak sale seasons.

• Strong knowledge of Excel, Outlook and COS and some knowledge of JDE

Christie’s, Inc. is committed to principles of equal employment opportunity, affirmative action, and to compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act. To this end, Christie’s Inc. ensures equal opportunity to all employees and applicants, regardless of race, color, age, sex, sexual orientation, religion, marital status, national origin or ancestry, citizenship, lawful alien status, physical, mental, and medical disability, veteran status or liability status for service in the United States Armed Forces.

Closing Date: July 2nd, 2026

*Posted salary range does not include discretionary bonus compensation and overtime pay.