Senior Facilities Coordinator

Act as the main point of contact for all individuals entering the facility, ensuring a friendly and welcoming experience. 

Issue visitor passes and strictly adhere to security protocols. 

Manage inventory, place orders, and maintain office and breakroom supplies for the assigned location. 

Manage on-site events, coordinate activities across teams, oversee setup and teardown, and ensure timely delivery of supplies. 

Handle assigned projects from end to end but not limited to office improvements and relocation.

Support colleagues and suppliers by providing resources and ensuring smooth operation of location-based processes. 

Monitor and maintain cleanliness and order of community spaces such as shared workstations, collaboration areas, and meeting rooms. 

Follow facility-specific security and emergency procedures, promptly notifying appropriate parties to ensure the safety of all building occupants. 

Resolve and route a variety of service requests and issues from colleagues, contractors, and suppliers using internal management systems, ensuring timely resolution. 

Maintain project files, meeting minutes, correspondence, and follow-up documentation. 

Process and track purchase requisitions and change orders. 

Submit invoices to accounts payable and track approvals and payments. 

Maintain accurate digital and physical records, including facilities and construction-related licenses, filings, building plans, and other documents in compliance with regulatory requirements. 

Identify areas for service improvement and efficiency.