Project Leader & Administrative Assistant

Our vision for the future is based on the idea that transforming financial lives starts by giving our people the freedom to transform their own. We have a flexible work environment, and fluid career paths. We not only encourage but celebrate internal mobility. We also recognize the importance of purpose, well-being, and work-life balance. Within Empower and our communities, we work hard to create a welcoming and inclusive environment, and our associates dedicate thousands of hours to volunteering for causes that matter most to them.

Chart your own path and grow your career while helping more customers achieve financial freedom. Empower Yourself.

The Project Leader & Administrative Assistant position is a newly created role reporting to the Chief Investment Strategist. At a high level, the role will typically break out into the following approximate percentages of time: 40% media/social media and conference appearance coordination and related travel arrangements, 35% support high-level projects, 25% research operations support,. 

This role will operate in a hybrid environment; reporting to the downtown Chicago office as necessary.

What you will do

• Coordinate and organize media appearances, studio bookings, and schedules

• Manage calendar scheduling, arrange travel and coordinate expense reporting

• Maintain research project priority lists and approvals

• Coordinate content production and social media activity with internal contributors and stakeholders

• Compile and deliver activity summaries to executive leadership

• Document and follow up on important actions / decisions from research project meetings

• Ensure planning deadlines are met

• Provide in-depth reporting and analysis where needed

• Gather data and produce presentations in PowerPoint and Excel in a quality manner and on time for an Executive level audience

• Manage and maintain vendor contracts

• Provide administrative support to Chief Investment Strategist and her direct reports

• Maintain confidentiality in all communications

• Perform with excellence and precision in a successful, fast-paced, growing company

What you will bring

• Associates degree or equivalent experience

• 5+ years’ related experience

• Project management execution and budget management experience

• Experience with travel and logistics coordination

• Responsive, thoughtful communication abilities

• Ability to build and maintain effective, positive relationships

• Experience interacting respectfully and positively with associates at all levels (ranging entry level to CEO)

• Experience with Microsoft Office Suite, including PowerPoint creation for executive audience

What will set you apart

• Ability to demonstrate empathy, initiative and resourcefulness

• Creative approach with problem-solving

• Strong communication skills (verbal, written, presentation)

• Strong time management skills

• Agility – easily switches gears to handle multiple tasks at one time

• On-going learning bias

• Ownership mindset

***Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time, including CPT/OPT.***

What we offer you

We offer an array of diverse and inclusive benefits regardless of where you are in your career. We believe that providing our employees with the means to lead healthy balanced lives results in the best possible work performance.

• Medical, dental, vision and life insurance
• Retirement savings – 401(k) plan with generous company matching contributions (up to 6%), financial advisory services, potential company discretionary contribution, and a broad investment lineup
• Tuition reimbursement up to $5,250/year
• Business-casual environment that includes the option to wear jeans
• Generous paid time off upon hire – including a paid time off program plus ten paid company holidays and three floating holidays each calendar year
• Paid volunteer time — 16 hours per calendar year
• Leave of absence programs – including paid parental leave, paid short- and long-term disability, and Family and Medical Leave (FMLA)
• Business Resource Groups (BRGs) –  BRGs facilitate inclusion and collaboration across our business internally and throughout the communities where we live, work and play. BRGs are open to all.

Base Salary Range

The salary range above shows the typical minimum to maximum base salary range for this position in the location listed. Non-sales positions have the opportunity to participate in a bonus program. Sales positions are eligible for sales incentives, and in some instances a bonus plan, whereby total compensation may far exceed base salary depending on individual performance. Actual compensation offered may vary from posted hiring range based upon geographic location, work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer.

Equal opportunity employer •  Drug-free workplace

We are an equal opportunity employer with a commitment to diversity.  All individuals, regardless of personal characteristics, are encouraged to apply.  All qualified applicants will receive consideration for employment without regard to age (40 and over), race, color, national origin, ancestry, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, religion, physical or mental disability, military or veteran status, genetic information, or any other status protected by applicable state or local law. 

***For remote and hybrid positions you will be required to provide reliable high-speed internet with a wired connection as well as a place in your home to work with limited disruption. You must have reliable connectivity from an internet service provider that is fiber, cable or DSL internet. Other necessary computer equipment, will be provided. You may be required to work in the office if you do not have an adequate home work environment and the required internet connection.***

Job Posting End Date at 12:01 am on:

Want the latest money news and views shaping how we live, work and play? Stay in the know with The Currency  and sign up for Empower’s free newsletter.