Administrative Coordinator, Diagnostic Services Department

If you are a current University employee, please use the internal career site to apply for this position.

Job Description

This posting is for a full-time, 12-month, 40 hours per week, non-exempt position. This position provides administrative and secretarial support to the Diagnostic Services Department.  In addition, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of internal and external callers and visitors to campus. Independent judgment is required to assist with the daily office tasks.

Essential Functions

This position requires regular, predictable, reliable attendance in the office environment.

1.    First contact for all visitors to develop and maintain positive rapport with students, parents, employers, faculty and staff. 
2.    Answer phones and provide polite and efficient service to all callers.
3.    Type notes from meetings as requested.
4.    Perform receptionist and general clerical duties.
5.    Establishes and maintains DIAG applicant files.
6.    Initiate all responses to routine program inquiries.
7.    Maintain student enrollment files, program correspondence.
8.    Compile program data and information for reports as directed.
9.    Initiate and maintain student transcripts.
10.    Maintain student admissions files including admission status correspondence calls.
11.    Maintain alumni records and student database.
12.    Maintain student records including test scores grades.
13.    Act as a liaison with other University departments regarding student housing, billing, registration, and immigration status.
14.    Maintain student handbook, brochures, clinical project booklet, clinical training manual, and recruitment materials.
15.    Update and maintain accreditation documents.
16.    Perform all other duties deemed appropriate for the position.
 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 

Competencies
1.    Communication Proficiency.
2.    Technical Capacity.
3.    Problem Solving/Analysis.
4.    Collaboration Skills.
5.    Ethical Conduct.
6.    Organizational Skills.
7.    Personal Effectiveness/Credibility.
 

Supervisory Responsibility
This position does not have supervisory responsibilities.
 

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. 
 

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 
While performing the duties of this job, the employee is regularly required to see, talk, or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
 

Position Type and Expected Hours of Work
This is a full-time 12-month position, and general hours of work and days are Monday through Friday.
 

Travel
No travel expected for this position.
 

Required Education and Experience
1.    High school diploma. 
2.    One year of administrative office experience.
3.    Knowledge of Microsoft Office.
 

Preferred Education and Experience
1.    Associate’s degree.
2.    Additional years of office experience.

For optimal consideration of your applicant file, faculty applications must include a cover letter; current Resume or Curriculum Vitae; a statement of teaching philosophy; and the contact information for three professional references with your application. Staff applications must include a current Resume or Curriculum Vitae and cover letter with your application.

The University of Findlay is an Affirmative Action/Equal Opportunity Educator and Employer. It is the university's policy to prohibit discrimination and provide equal opportunity to all employees and applicants for employment, without regard to their race, sex (including gender identity/expression), color, religion, ancestry, national origin, age, disability, veteran status, military or sexual orientation.