Part-Time Administrative Assistant

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Job Title:

Part-Time Administrative Assistant

Job Family:

Temp

Full-Time/Part-Time:

Part time

Compensation Grade:

TMP

Pay Type:

Hourly

Department:

JM CIC Coordinator

Job Summary:

The Center for Interpersonal Connections (CIC) seeks a motivated and detail-oriented Part-Time Administrative Assistant to support student engagement, programming, and administrative operations. This role contributes to four primary areas: Student Diversity Council (SDC), International Student Support & Engagement, Shucker Fellows Program, and CIC Office Programming & Administration. This position is for 1 academic year.

Job Description:

Responsibilities

Student Diversity Council (SDC)

• Manage financial and procurement processes in Workday, including purchase orders, expense reconciliation, and vendor payments.
• Coordinate external purchases in collaboration with CIC staff.
• Support program logistics including travel, lodging, and reservations for campus guests.
• Reserve spaces using university systems and coordinate event needs with campus partners.
• Assist with advising student leaders on program planning and responsible use of funds.

International Student Support & Engagement

• Transport international students to essential locations using university vehicles.
• Plan and implement programs that support international student engagement.
• Coordinate meals and programming during university breaks.

Shucker Fellows Program

• Provide administrative and logistical support for the Shucker Fellows Program.
• Coordinate space reservations, materials preparation, and supply ordering.
• Assist with program planning, scheduling, and communication.
• Support the operations of the Omicron Delta Kappa Honor Society, including materials preparation, space reservations, and initiation ceremony logistics.
• Assist with the Student Leadership Awards process, including record keeping, committee support, event logistics, and maintaining the Leadership Awards display in Trone Student Center.

CIC Office Support

• Contribute to the planning and implementation of large-scale campus programs.
• Maintain office organization and supplies.
• Manage office communications.

Qualifications & Skills

• High school diploma or equivalent required; in lieu of this requirement, one year of relevant experience in administrative assistance, project coordination, program support, event planning, or related work may be considered.
• Are committed to fostering a welcoming and inclusive environment for all students, faculty, staff, and campus guests.
• Demonstrate a commitment to fostering a welcoming campus environment.
• Are self-motivated and detail-oriented.
• Possess strong communication skills.
• Work well independently and collaboratively.
• Can manage multiple responsibilities and meet deadlines.
• Have weekday availability and weekend availability
• Hold a valid U.S. driver’s license.
• Have proficiency with Microsoft Office and communication tools.

Education Requirements:

Certification Requirements:

Job Posting End Date (if date is blank, posting is open ended):