Designer - Senior
gensler
Full time
Studio Coordinator / Administrative Assistant
gensler· Arthur Gensler Jr. and Associates
About this role
Your Role
Join a fast paced, collaborative environment where all team members approach every challenge with a can-do spirit. Use your passion for service and attention to detail to help the Gensler team bring designs to life.
As a Studio Coordinator, you will provide administrative support to a team of industry-leading designers and architects. You enjoy helping others prioritize and manage their schedules. You're at the heart of your studio’s activities and the soul that keeps your studio and projects moving forward. Coordinators act as an ambassador for their studio and a liaison between their directors/principals, project teams and many others.
What You Will Do
Support Studio Directors and Principals with all administrative needs, including scheduling of meetings, expense reports, correspondence, travel arrangements, etc.
Assist Studio Director with operational aspects of running the studio, including but not limited to, organizing studio meetings, weekly and monthly staffing, financial tracking, timecard and PTO tracking and approvals, proposal/presentation preparation, PDP (Professional Development Planning) coordination for studio team members and you.
Partner with Studio Directors, Principals and Design Managers on coordinating on-site client meetings with the NY office hospitality team.
Engage in office culture, plan studio meetings, retreats, outings, and celebrations.
Work with the studio to maintain an organized studio space.
Consistently provide a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface.
Collaborate with other Studio Coordinators to cover Principals/Studio Directors/studios as needed and on special projects.
Serve as back-up for reception and other Studio Coordinators as needed.
Your Qualifications
Must have at least 3-5 years of experience in an administrative support position
Bachelor’s degree is required
Experience in a professional service firm preferred
Proficient in Microsoft Office (Word, Excel, etc), Microsoft Teams – Tableau is a plus
Strong knowledge of PowerPoint required – Adobe InDesign and Miro is a plus
Strong attention to detail and the ability to multi-task and prioritize required
Excellent verbal and written communication a must
Ability to communicate and interact effectively with all levels of management
Exceptional customer service orientation
Must be self-motivated, resourceful and entrepreneurial
*Please submit your resume as a PDF, Word documents will not be accepted
**The base salary range will be estimated between $67,500 -77,500 plus bonuses and benefits and contingent on relevant experience.
Life at Gensler
At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.
As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
Frequently Asked Questions
Is the salary disclosed for the Studio Coordinator / Administrative Assistant position at gensler?
The salary for this Studio Coordinator / Administrative Assistant role at gensler is not publicly listed. Click "Apply Now" to learn more about the compensation package on their official careers page.
Where is the Studio Coordinator / Administrative Assistant position at gensler located?
This Studio Coordinator / Administrative Assistant role at gensler is based in New York, NY, US. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Is the Studio Coordinator / Administrative Assistant role at gensler full-time or part-time?
This is listed as a Full time position. It is posted as a Studio Coordinator / Administrative Assistant role in the Arthur Gensler Jr. and Associates department at gensler.
Which team or department does the Studio Coordinator / Administrative Assistant at gensler belong to?
This Studio Coordinator / Administrative Assistant position is part of the Arthur Gensler Jr. and Associates department at gensler. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Studio Coordinator / Administrative Assistant position at gensler?
Click the "Apply Now" button on this page. You will be redirected to gensler's official application portal hosted on workday where you can submit your application directly.
Studio Coordinator / Administrative Assistant
gensler
You'll be redirected to gensler's official application page on Workday.