Tendering Coordinator - APAC

Wood Thilsted is an Engineering consultancy focused on all aspects of foundation design and project development within the offshore wind energy industry. We operate globally with projects located in Europe, the UK, the USA, Asia and Australia, and deliver foundation designs and expertise for industry-leading clients and projects. We currently employ over 160 staff, working from offices in the UK, Denmark, Poland, Japan, South Korea and Taiwan with continued growth foreseen.

 

As a company, we strive for technical excellence and to provide the best value to our clients’ projects. We pride ourselves on our combined achievements, delivered through our broad and diverse expertise, to create the optimal and most suitable site-specific designs.  

We have a strong company culture based on mutual trust, honesty, knowledge sharing and a friendly environment. We are committed to fostering a diverse and inclusive workplace where every employee feels valued, respected, and empowered to contribute their unique perspectives and strengths.  

As part of our growth strategy, we are now looking for a Tender Coordinator in APAC who wishes to join an international and fast paced company. 

About the Role 

The Tender Coordinator will be based in APAC (Tokyo, Seoul, or Taipei) and operate as a globally integrated member of WT’s Global Tendering Team. The role provides structured coordination and administrative support to Bid Managers and Bid Owners across the full tender lifecycle, ensuring bids are delivered on time, in compliance with client requirements and WT tendering processes. 

 
While there is a natural emphasis on supporting APAC‑led tenders, the role is expected to contribute flexibly to bids globally as workload and priorities require. The position plays a key role in enabling consistent, high-quality bid execution across regions in line with WT quality management principles. 

Key Responsibilities 

• Support Bid Managers and Bid Owners in the coordination and day‑to‑day running of tenders from receipt of invitation through to submission 

• Manage and coordinate responses to questionnaires and qualification documents 

• Maintain tender schedules and action trackers to ensure timely input from internal stakeholders and alignment with submission deadlines 

• Manage document control, version management and tender libraries in accordance with WT tendering processes 

• Coordinate and track compliance with client tender requirements, including submission instructions, templates and deliverables 

• Support the preparation, collation and final formatting of bid documents for internal review and client submission 

• Assist with internal approval processes and ensure required governance steps are followed 

• Facilitate clear communication across the bid team and the client, helping to resolve information gaps and follow up on outstanding inputs and dissemination of information from client procurement portals 

• Contribute to continuous improvement by capturing lessons learned and supporting consistency across bids in line with the WT Tendering Toolkit 

• Contribute to the ongoing maintenance and development of centralised resources and templates stored in the tendering toolkit 

Key Interfaces 

Internal 

• Global Tendering Team (Bid Managers, Bid Owners) 

• Account Management and Business Development teams 

• Discipline Leads and Project Delivery teams 

• Contracts, Legal and HSEQ teams 

• Regional and senior management as required for approvals and governance 

External 

• Client procurement and commercial representatives, where required to support bid coordination and submission activities 

Qualifications 

We expect candidates to have bachelor’s degree in engineering or a technical education and at least two years of experience in a similar role. The role requires significant exposure to technical matters and therefore experience with offshore wind is preferred. 

Compensation and Benefits 

We offer excellent opportunities to influence your daily work, develop new competencies and work on interesting projects. At Wood Thilsted, we care about our people and we are committed to a brighter future. We have defined our set of values and behaviours that are at the heart of everything we do. Our work environment is a place where everyone can be themselves and be their best. We are result-orientated and innovation-driven at a high professional level and with excellence in delivery. Besides this we also offer competitive compensation and flexibility in working hours.    

Application  

Applications should be submitted at the careers site by entering your details and uploading your CV (without a photo). If you have any questions, reach out to Rose Seymour at rse@woodthilsted.com.  

We are dedicated to an inclusive hiring process and providing equal opportunities for all our job candidates. As such, we will consider adjustments you may need during the application and hiring process.