Office Administrator

About Us

BGC Engineering Inc. (BGC) is an international applied earth sciences professional services firm. We are proud of our talented team of over 800 employees, spanning the fields of Engineering, Geoscience, Software, Geomatics, Data Science, Accounting, Administration, Health & Safety and Human Resources.  Alongside our clients and industry partners, BGC works collaboratively as ‘One Team’, dedicated to solving the world’s most critical applied earth science challenges. BGC has offices located across Canada, the United States, Chile, the Dominican Republic, and Australia.

Our flat management structure creates a culture of innovation, excellence and transparency and a casual, dynamic and inclusive work environment. BGC prides itself on offering training and mentoring opportunities to further our employees’ professional growth as well as social and wellness activities that contribute to the connection and wellbeing of our team.

We believe in One Team, Excellence, Curiosity, Common Sense and Clarity.

The Role

BGC is looking for a highly motivated and organized Office Administrator to join our Vancouver Team. The ideal candidate would be a self starter who values teamwork, takes initiative, and takes pride in their work. As an office-based team member, you will support day-to-day administrative operations and collaborate closely with administrative teammates across BGC. You will report to the Vancouver Admin Team Lead and BGC’s Administrative Team Lead, and will be working in a fast-paced, dynamic consulting environment alongside our Engineers, Geoscientists, and other BGC teams.

Responsibilities

• Answer phones, greet visitors and vendors, and handle printing, binding, and scanning
• Coordinate with building management and vendors to address maintenance, repairs, and security needs
• Manage and track domestic and international shipments
• Organize catering for meetings and office events
• Maintain office organization, equipment, and supplies inventory
• Prepare meeting rooms and set up audio-visual equipment
• Arrange travel and accommodations for staff and clients
• Lead new hire onboarding logistics, including workspace setup
• Plan and support office events and team meetings
• Perform other tasks as required to support office operations

Required Education, Experience & Competencies

• 3 – 5 years of relevant experience in administration
• Demonstrate initiative and work proactively
• Adapt quickly and manage changing priorities effectively
• Organize work, meet deadlines, and maintain strong attention to detail
• Collaborate effectively in a team environment
• Use Microsoft Office and Adobe Acrobat confidently; Canva is an asset
• Learn new systems and tools quickly
• Communicate clearly and professionally, both verbally and in writing
• Work independently and stay accountable for results
• Contribute to a positive and inclusive office culture
• Experience in the hospitality or professional services industry is an asset

Company Benefits

BGC offers our employees the following: 

• Our ‘One Team’ culture supporting health, wellness, safety and diversity
• Comprehensive benefits package:
  • Health, Dental and Vision coverage
  • LTD, Life, AD&D and Business Travel Insurance
  • Employee Assistance Program
  • Paid Time Off: Vacation, Sick, Holidays
• Parental leave top ups
• Professional development and mentoring opportunities
• Flat management structure
• Social and wellness activities
• Casual and professional work environment

Compensation

The estimated base salary range for this position is $50,000 - $60,000 CAD per annum, however base pay will be commensurate with job-related knowledge, skills, and experience. BGC's compensation package also includes a discretionary bonus plan, training allowance, and comprehensive medical and dental plan.

Equity, Diversity and Inclusion

BGC Engineering Inc. strives to create a workplace where equity, diversity and inclusion are embedded throughout our workplace culture and practices. Join us in our commitment to honour individuality, ensure fairness, and create a welcoming environment for everyone. As an equal opportunity employer, we encourage applications from all candidates, including those experiencing inequity such as racialized individuals, Indigenous People, women, people of diverse sexual orientations, identities and expressions, veterans, individuals with disabilities, people of all faiths, nationalities, marital status, ages, and family status. For assistance or accommodation with your application, please contact us at careers@bgcengineering.ca.

Disclosures

(1) At BGC, we use Artificial Intelligence to streamline parts of the recruitment process, however all decisions about candidate selection and advancement continue to be made by our hiring team.

(2) This opportunity reflects an existing role within the organization that is being filled due to internal team changes.

(3) This posting will remain open until the position has been filled.

(4) Privacy Notice: By submitting an application you are consenting to BGC Engineering Inc. using and storing provided information about you for monitoring purposes relating to your application or future employment.