Associate Procurement Analyst

Position Summary

The Associate Procurement Analyst supports sourcing, procurement, and project execution activities by managing purchase orders, coordinating supplier communications, expediting deliveries, maintaining sourcing data, and supporting cross-functional project teams. This role plays a critical part in ensuring materials and services are delivered accurately, on time, and in compliance with company policies and project requirements.

Key Responsibilities

Purchase Order Management

• Manage purchase order (PO) acknowledgements and confirmations from suppliers
• Process PO receipts and resolve receipt discrepancies
• Assist with PO closeout activities
• Validate pricing, quantities, delivery dates, and terms
• Update PO revisions and communicate changes to suppliers and internal stakeholders
• Monitor PO status throughout the procurement lifecycle
• Maintain sourcing files and audit documentation
• Support Delegation of Authority (DoA) compliance requirements

Expediting & Delivery Coordination

• Expedite material and service deliveries to support project schedules
• Follow up with suppliers regarding open orders and late deliveries
• Track critical path items and proactively escalate supply risks
• Coordinate shipment updates and communicate delays to stakeholders
• Support recovery planning for missed or delayed deliveries

Supplier Coordination & Support

• Assist with supplier onboarding and qualification processes
• Collect, verify, and maintain supplier documentation including:
  • Certificates of Insurance (COIs)
  • W-9 forms
  • Banking forms
  • Compliance certifications
  • Mutual Non-Disclosure Agreements (MNDAs)
• Coordinate with Supplier Qualification and Center of Excellence (COE) teams

Reporting & Analytics

• Maintain sourcing trackers and project logs
• Generate reports related to:
  • Open purchase orders
  • Late deliveries
  • Supplier performance
  • Spend analysis
  • Project sourcing status
• Support dashboard updates and Power BI reporting
• Monitor sourcing KPIs and escalate exceptions as needed

Project Support

• Coordinate sourcing activities aligned with project schedules
• Attend project meetings as required
• Support Project Sourcing Leads (PSLs) and buyers with administrative and operational tasks
• Assist with tracking project milestones and sourcing deliverables
• Support documentation readiness for project execution

Cross-Functional Collaboration

• Partner closely with:
  • Project Management
  • Operations
  • Finance
  • Engineering
  • Logistics
  • Supplier Qualification teams
• Communicate sourcing updates, risks, and delivery impacts effectively across teams

Continuous Improvement

• Identify opportunities to streamline sourcing and procurement processes
• Support Lean and Kaizen initiatives
• Assist in the development and maintenance of SOPs and training materials
• Help improve sourcing tools, workflows, and reporting capabilities

Qualifications

• Bachelor’s degree in Supply Chain, Business, Procurement, Operations, or related field preferred
• 2+ years of experience in sourcing, procurement, supply chain, or project support roles
• Strong organizational and analytical skills
• Experience working with ERP systems and procurement tools
• Proficiency in Microsoft Excel and reporting tools such as Power BI
• Excellent communication and stakeholder management skills
• Ability to manage multiple priorities in a fast-paced environment
• Detail-oriented with strong problem-solving capabilities

Preferred Skills

• Experience supporting project-based procurement environments
• Knowledge of sourcing and supplier qualification processes
• Familiarity with Lean, Kaizen, or continuous improvement methodologies
• Understanding of procurement compliance and audit documentation practices