Assistant Distribution Coordinator

Job Description

The Assistant Distribution Coordinator role will assist and support the business’ back office functions, performing functions around Bills of Lading (“BOLs”) procurement, review, and entry into Centennial’s revenue distribution system, Solarc Right Angle (“SRA”), with a focus on blending customers in the New York Harbor (NYH). Additionally, the role will be a key figure in handling customer requests for items such as BOLs and clarity as to the contract application of those BOLs, and reconciliation and reporting of contract application in SRA compared to orders scheduled. Lastly, the role will assist in overseeing the payment and approval of ancillary costs associated with railcars and the rail industry in general, including updating fuel surcharges, demurrage and detention charges, and empty mileage and/or mileage equalization.

Duties & Responsibilities (Essential functions are identified in bold and italicized text below.)

• Must work safely at all times.

• Maintain an accurate shipment count on orders, ensuring proper contract application and monitoring contract performance so billings are accurate to customers.

• Provide customer service to customer and/or suppliers as needed pertaining to monthly activity (shipments, contract summaries, railcar tracing, etc.)

• Assist with reviewing and approving and/or disputing demurrage and detention wait times by working with carriers and internal schedulers.

• Assist with updating railroad and trucking fuel surcharge sheet and send to appropriate users.

• Develop strong working relationships with customer’s logistics personnel; provide excellent service to customers as the primary contact for all matters.

• Enter BOLs into the system for railcars, trucks, barges, and vessels (physical transfers) and preparing loading summaries for use by customers, Marketers, and Accounting, as needed.

• E-file paperwork on internal network, provide to customs and send to customers as necessary.

• Perform periodic reconciliations between actual shipments as entered into SRA and what was ordered/tracked, and work internally with schedulers to resolve differences and adjust orders, as needed.

• Assist with maintaining accurate freight rates in SRA, as needed.

• Work with other distribution coordinators in the department to achieve department goals and objectives and cover other workload when they are on vacation or out ill.

• Other duties may be assigned according to business necessity.

Position Qualifications

Knowledge, Skills and Abilities

• Strong analytical and problem-solving skills necessary to identify problems or areas for improvement and work to resolve those issues.

• Proficient knowledge of MS Office, primarily Excel.

• Ability to work within the data base system in order to create and utilize reports.

• Must be accurate, well-organized, able to prioritize and work under pressure.

Experience/Education

• 2- or 4-year college degree is required.

• Some college, computer technology, business or accounting school/classes are desirable.

• 2+ years of logistic scheduling experience, preferably rail, with exposure to international markets is a plus.

Travel

Negligible travel required.

Physical Requirements

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee must occasionally position, transport and/or move up to 10 pounds.

• While performing the duties of this Job, the employee is regularly required to:

  • Stand; walk;

  • Be stationary for long periods of time;

  • Use fingers and/or hands to handle and feel;

  • Communicate with and exchange information verbally and in writing;

  • Move about in an office environment;

  • Work using repetitive motion.

• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

• Work requires physical efforts associated with using the computer and phones to access and relay information.

Working Environment

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly in an office environment.

• The noise level in the work environment is usually quiet to moderate.

• This position is required to be performed at the work site during regularly scheduled hours. Physical presence at the work site is required.
   

The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the associate a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so, too, may the essential functions of this position.

The actual compensation offered may vary based on relevant factors as determined in NGL’s discretion, which may include experience, qualifications, skill set, and other criteria deemed pertinent to the role.

A discretionary bonus may be available based upon performance.

NGL offers the following benefits: 

Paid time off; medical, dental, vision, and life insurance; short-term and long-term disability insurance; retirement plan with company match; flexible spending account; employee assistance program.

NGL reserves the right to modify the benefits it offers from time to time.

NGL is proud to be an Equal Opportunity Employer. NGL will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran, or any other characteristic protected by applicable law.

NGL is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. Please contact us at askHR@nglep.com to request an accommodation due to a disability.

NGL participates in the federal E-Verify program. To learn more about E-Verify, please visit: http://www.e-verify.gov.#IND1

Compensation Range