Legal Practice Coordinator – Litigation (Legal Secretary)

Job Description

The San Francisco office of Pillsbury Winthrop Shaw Pittman LLP is seeking a highly organized and diligent Legal Practice Coordinator (formerly Legal Secretary) to support our Litigation department. This role is essential to the smooth operation of the office, requiring a professional who can work effectively both independently and as part of a collaborative team. The successful candidate will support multiple attorneys by managing competing priorities, tracking critical deadlines to ensure timely court filings, and representing the firm with excellence when interacting with clients and officials. Maintaining the highest standards of confidentiality and discretion is a fundamental requirement of this position.  This position reports to the Senior Human Resources Manager and the current in-office requirement is a minimum of 3 days per week.

Primary Responsibilities

This position will support attorneys in our Litigation Practice Group. The qualified candidate must have substantive knowledge, understanding and experience in litigation including, but not limited to, e-filing in various jurisdictions, managing multiple cases and various administrative support tasks.

• Perform a variety of administrative duties such as calendar management, answering phones and emails, arranging travel, coordinating meeting logistics, opening new matters, time entry, expense reports, billing and assisting with business development activities

• Support all aspects of a case, including case management, depositions, arbitrations, mediations and trials, including handling logistics and supporting at trial as necessary

• Strong technical skills needed to prepare and proofread legal documents and correspondence for accuracy, grammar, and formatting

• Demonstrate ability to work effectively with others in a cooperative, enthusiastic and friendly manner to accomplish position functions and participate in team efforts

• Provide overall proactive, professional and detailed service to both internal and external contacts

Qualifications

Experience & Education

• Bachelor’s degree or Legal Secretary Certificate preferred but not required.

• 5+ years of litigation experience in BigLaw, including deep knowledge of State and Federal court rules and civil procedures.

• Proven expertise in electronic filing (e-filing) across various jurisdictions.

• Experience in IP litigation and trial preparation is highly desirable.

Technical Skills

• Advanced proficiency in MS Office (Word, Excel, Outlook), Adobe Acrobat, and DocuSign.

• Proficiency with Document Management Systems, such as NetDocuments or iManage.

• Experience using dictation and transcription software.

• Accurate typing speed of 50–80 wpm.

Professional & Soft Skills

• Exceptional Communication: Strong written and verbal skills for professional correspondence and document preparation.

• Workload Management: Proven ability to support multiple attorneys and successfully manage competing deadlines and priorities.

• Organizational Excellence: Superior time management skills with extreme attention to detail and accuracy.

• Judgment & Discretion: Ability to handle sensitive, confidential information with high levels of diplomacy and discretion.

• Adaptability: Proven ability to deliver high-quality work in a fast-paced legal environment.

• Client Service: A commitment to high standards of excellence and a proactive, problem-solving approach.

Qualified applicants with arrest and conviction records will be considered for the position in accordance with the California Fair Chance Act. 

California Pay range for this role, with final offer amount dependent on skillset and experience $100,000-$125,000.

Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.

If you require an accommodation in order to apply for a position, please contact us at PillsburyWorkday@pillsburylaw.com.