Job Description Summary

Job Description

OPEN TO CURRENT PIMA COUNTY EMPLOYEES ONLY

Job Type: Classified

Job Classification: 5927 - Administrative Assistant I

Salary Grade: 1

Hiring Pay: $16.54 Per Hour

Pima Animal Care Center is hiring two part-time Administrative Assistants I to support department operations by handling public inquiries, routing calls, and streamlining communication and administrative processes. This role manages data entry, updates digital records, and maintains organized electronic files for easy access. The Administrative Assistant I handles clerical tasks such as managing mail, coordinating couriers, and operating office equipment like printers and digital communication tools. This position also oversees specialized tasks like drafting and formatting documents to improve operational efficiency.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Responds to inquiries by answering routine questions related to unit functions and procedures and refers more complex queries to the appropriate person, division, or department;

• Answers single- or multi-line phones, routes calls, and relays messages;

• Schedules and confirms appointments by phone, mail, or in person;

• Types correspondence, memoranda, and other materials;

• Enters data into computers, updates computer records, and proofreads printouts for obvious errors;

• Compares entries against source documents and corrects errors;

• Indexes, classifies, codes, and files various records, charts, reports, and documents and performs routine file maintenance;

• Locates and retrieves files or documents as required;

• Copies, collates, and distributes reports and documents to appropriate parties or files;

• Stamps, sorts, and distributes incoming mail and prepares materials for outgoing mail;

• Performs courier duties;

• Types documents such as reports, applications, purchase orders, departmental forms, correspondence, and memoranda;

• May receives mailed and over-the-counter payments, issues receipts, and verifies daily cash intake with receipts.

Minimum Qualifications:

One (1) year of experience performing secretarial or administrative tasks providing support to a department, specialized program, or small business.

(Relevant experience and/or education from an accredited college or university may be substituted.)