Accounts Receivable Specialist

Stoel Rives LLP has an immediate opening for an Accounts Receivable Specialist in either our Boise or Portland office. The Accounts Receivable Specialist is responsible for the accurate and timely processing of client payments, including both operating and trust (IOLTA) accounts. This role ensures all receipts are properly recorded, applied, and reconciled while maintaining compliance with trust accounting rules. The position partners with attorneys, billing, and accounting teams to resolve discrepancies, prepare trust disbursements, and safeguard the integrity of client funds. This position reports to the Accounting Manager.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES

1.         Accounts Receivable Duties

a.         Process and post all incoming cash receipts, including checks, wire transfers, ACH payments, and credit card transactions

b.         Accurately apply payments to client accounts and matters based on supporting remittance information

c.         Research and resolve unapplied or misapplied cash, including coordination with internal teams and clients

d.         Reconcile daily cash activity to bank deposits and system records

e.         Maintain detailed documentation for all cash applications, adjustments, and corrections

f.          Monitor unapplied cash and follow up to ensure timely resolution

g.         Collaborate with attorneys and accounting staff to address payment discrepancies or unidentified receipts

h.         Prepare and review cash receipt reports and support AR aging accuracy 

i.          Ensure compliance with firm policies, internal controls, and audit requirements

2.         Trust Duties

a.         Record and reconcile transactions for client trust (IOLTA) accounts in accordance with firm policy and regulatory requirements

b.         Ensure proper segregation and handling of client funds, including timely identification and allocation of trust receipts

c.         Prepare and process IOLTA disbursements, ensuring proper authorization, supporting documentation, and compliance with firm policies and applicable regulations

d.         Review trust balances prior to disbursement to confirm sufficient funds and proper allocation to client matters

3.         Communication/Teamwork

Must communicate well with others regarding the status of projects, questions,

deadlines, etc. and work effectively as part of the Accounting Department team, including providing overflow assistance when possible.

Other duties as assigned.

ESSENTIAL CAPABILITIES

Must possess the following capabilities: good oral and written communication, customer service orientation, attention to detail, keyboard and 10-key skills, teamwork and cooperation, ability to learn, and flexibility with ability to change from one task to another quickly.

Technical Knowledge

Must have demonstrated experience in the application of proper accounting procedures.  Must have demonstrated proficiency in modern office technology, including Microsoft Office Suite, digital communications platforms, and standard business equipment such as multi-function devices.  Must have the ability to learn new or updated versions of the firm’s accounting system as needed to effectively execute job duties. Experience working with Aderant accounting software is a plus.

EDUCATION & EXPERIENCE

College degree in math, finance, accounting or related field required, or high school degree or equivalent and 3 years’ relevant experience.

NORMAL WORK HOURS

This position is nonexempt and eligible for overtime compensation. Regular office hours are 8:30 a.m. to 5 p.m., Monday through Friday; but hours may vary depending on office needs. Need to be available to work December 31 of each year.

How You Will Live Life Well at Stoel Rives: Compensation, Benefits, and More!

The pay range for this position is $43,000 - $79,000; however, the base compensation presented to a candidate may vary based on skills and overall experience. This salary range is based on market location.

In addition to base compensation, Stoel Rives has a total rewards program that includes an annual discretionary bonus and rich benefits offerings. For example, our benefits offerings include paid family & medical leave, competitive PTO, and remote work options. We offer competitive and robust medical, dental, vision, life long-term disability, AD&D, EAP, FSA and Voluntary Life, ADD, and LTC options. We also provide a generous firm-contributed health savings account, a pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office, and an annual contribution into the employee’s retirement plan.

No recruiters please.