Business Coordinator II – Research Administration

Agency

Department

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The Business Coordinator II provides advanced and dedicated support for grant administration within the Brailsford College of Arts & Sciences (BCAS). This position is exclusively dedicated to supporting research administration. This position serves as a liaison between Principal Investigators (PIs), departmental business administration staff, Sponsored Research Services (SRS), and the Office of Research Grants & Contracts (RGC). The Coordinator supports the University’s Journey to Eminence 2035 and the Division of Research & Innovation’s Rise to R1 (RTR1) initiative by strengthening research infrastructure, improving compliance, and increasing research expenditures across the College.

This position is funded by a grant or restricted funds. Continued employment is contingent on the renewal of grant or restricted funding.

 The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position. 

Responsibilities:

Post‑Award Grant Management:

• Provides full-service support to faculty for managing and expending grant funds.
• Monitors award budgets, reconciliations, and spending patterns.
• Assists PIs in interpreting allowability per state, federal, agency, and university guidelines.
• Coordinates with Sponsored Research Services and the Office of Research Grants & Contracts to ensure post‑award compliance.

Grant Administration Support:

• Serves as a direct point of contact between PIs and SRS / RGC.
• Provides guidance on grant-related purchasing, travel, payroll allocations, effort reporting, cost transfers, and subaward processing.
• Troubleshoots post‑award issues.
• Provides training to faculty, staff, and students on research administration procedures and processes.
• Provides balanced service across all three Divisions/Schools within BCAS.

Research Purchasing & Travel:

• Initiates and processes grant‑related purchase requisitions, vouchers, and vendor transactions.
• Reviews and approves procurement and travel expenses tied to grant accounts.
• Ensures timely reimbursements and compliance with sponsor requirements.
• Communicates updated procurement and travel rules to faculty and students.

Financial Monitoring & Reporting:

• Tracks expenditures, burn rates, and budget variances for all active grants.
• Prepares monthly and annual financial summaries for College leadership and PIs.
• Ensures adherence to audit standards and supports internal/external audit reviews.

Other Duties:

• Maintains organized business files and grant records.
• Performs other duties assigned to support the College’s research mission.

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience.
• Three years of related experience .

Required Knowledge, Skills and Abilities:

• Knowledge of word processing and spreadsheet applications.
• Interpersonal and communication skills.
• Planning and organizational skills.
• Ability to multitask and work cooperatively with others.

Preferred Qualifications:

• Knowledge of post‑award grant management at PVAMU and or TMAUS and research finance.
• Strong analytical and spreadsheet skills.
• Ability to interpret policies, solve problems, and work collaboratively.
• Ability to manage competing deadlines across multiple departments.

Special Requirements:

• Applicants with equivalent experience in lieu of a Bachelor’s degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency in lieu of a Bachelor’s degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of seven years of experience.
   

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.