Document Control Records Analyst

Determined, imaginative, curious—if these are some of the ways you describe yourself, we want to learn more about you!

At TC Energy, we are proud to connect the world to the energy it needs. Guided by our values of safety in every step, personal accountability, one team and active learning, we deliver the critical energy that North America and the world rely on while balancing reliability, affordability and sustainability.

The Opportunity

The Document Controller role is responsible for providing document management support to the project team.  This role typically administers the project SharePoint site, ensures project documents and records are properly named and stored, and displaced to the system of record through project closeout.

What you'll do

• Develop, maintain and execute Information Management Plan
• Partner with the U.S. SharePoint Administrator to develop project-specific SharePoint site, as well as identify and establish security and access to information, as per the work scope of the project execution plan, for participating contractors and internal service groups
• Review the Contractor Document Control Requirements, and revise to reflect the project’s contract(s).
• Develop transmittal log, distribution matrix and master document register, as required
• Management of setup, monitoring and coordination of field document processes
• Set up document repositories, metadata and access permissions for project documents/records
• Track document submissions, revisions, approvals and distribution
• Management of document naming and numbering in accordance with requirements
• Control sensitive and restricted information, including regulated information
• Distribute documents in accordance with the document distribution matrix
• Use the master document register to track information deliverables and monitor for missing information
• File information in accordance with the document control and records management requirements
• Track receipt of records and report the status of records (i.e., received, not received) to Management
• Work with the Project Manager, Engineer, Field Clerks and/or Contractors to resolve discrepancies between the master document register, the deliverable lists and what has been received
• Partner with the Retention Specialist to prepare folders and boxes of hardcopy records in accordance with TC Energy’s Information Management Policy
• Support Project Turnover Memorandum process
• Remove electronic transitory information where applicable
• Responsible for all documentation related project closeout activities for the project
• Support and maintain records in project deliverable tracking tools, as required
• Other project tasks as required

Minimum Qualifications

• High school diploma or equivalent
• Minimum 4+ years or related experience
• Experience with working on a document control team for a small repeatable project to a large complex project, project startup/setup, compilation of data books, handover, project closeout and archiving, preparing project specific Master Document Registers, procedures, instructions and forms, processing engineering and supplier documentation, document control software
• Good communication skills
• Speaks and writes clearly and informatively; listens and obtains clarification when necessary
• Good knowledge of departmental function, terminology and interrelationships
• Good understanding of policies and procedures that apply to assignments
• Exhibits sound judgment and demonstrates a strong work ethic
• Pursues training and development opportunities
• Follows instructions, responds to management direction and understands accountability
• Ability to multi-task and understands the concept of organization
• Must balance deadlines and multiple competing priorities; sets goals and objectives

Preferred Qualifications

• Electronic Document Management System (EDMS) experience is preferred

To remain competitive, support our high-performance culture and allow for more flexibility in the way we work, we offer a hybrid work model and flexible dress code for our eligible office-based workforce in Canada, the U.S. and Mexico. #LI-Hybrid

About our business

We are a leader in North American energy infrastructure, spanning Canada, the U.S. and Mexico. Every day, our dedicated team proudly connects the world to the energy it needs—moving over 30 per cent of the cleaner-burning natural gas used across the continent. Complemented by strategic ownership and low-risk investments in power generation, our infrastructure fuels industries and generates affordable, reliable and sustainable power across North America, while enabling LNG exports to global markets.

TC Energy is an equal opportunity employer and participates in the E-Verify program supervised by the US government. We welcome applications from all qualified individuals regardless of race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. We are also committed to providing accommodations throughout the recruitment process. Applicants requiring accommodations or accessible formats are encouraged to contact us at careers@tcenergy.com for support.

All applicants must have legal authorization to work in the country where the position is based, without restrictions. Background screening is required for all positions, which may include criminal and/or credit checks. Offers may be extended at a different level or job title that best aligns with the successful candidate's qualifications.

Learn more

Visit us at TCEnergy.com and connect with us on our social medial channels for our latest news, employee stories, community activities, and other updates.

Thank you for considering TC Energy in your career journey.