Part Time Administrative Assistant

At OrthoCarolina, our team is our greatest asset and the foundation of our success. We are a diverse group of individuals, accountable to each other to uphold the standards of excellence and promote an environment of teamwork throughout the organization.  OrthoCarolina has 43 unique care locations with over 1300 professionals who share a common goal to make lives better. Our employees are eligible for a full spectrum of benefits including paid company holidays, wellness programs, and tuition reimbursement. To learn more about Team OC please visit  https://www.orthocarolina.com/about-us  

OrthoCarolina is seeking a part-time Administrative Assistant to join our team in delivering excellence in orthopedic care at our business office in Charlotte. 

This position will be scheduled for 23 hours a week and is eligible for benefits. This position will mornings, Monday-Friday, 7:30am-12:00pm. This role may need to work additional hours as needed.    

Essential Functions:  

• Warmly greets patients and guest, announces arrival to staff member.  Offers guests (here for meetings) a beverage. 

• Sorts incoming US mail and courier packages. Sorts and prepares items for outgoing courier, US mail. Accepts packets and notifies staff of arrival. 

• Maintains safe clean entry way to receiving area (supply room). 

• Maintains a clean reception area (discards previous day’s newspaper, turns on/off lamps at the beginning and end of the day). 

• Provides minimal administrative support to designated departments. 

• Submits work orders for copier and building maintenance. 

• Manages projector reservations. 

• Assists with meeting set-up (beverages, projector, etc.). 

• Assists with overflow clinical work.  Copying, faxing, prepare mailings, etc. 

Skills and Abilities:  

• Ability to work independently and use discretion to make decisions. 

• Knowledge of grammar, spelling and punctuation to type from draft copy, review and edit reports and correspondences. 

• Proficiency in MS Word, Excel, Outlook, Access, PowerPoint, intranet and Internet usage, telephone usage, voice mail and e-mail, photocopy and fax equipment.   

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret graphs, such as bar graphs. Knowledge of basic math to make calculations, balance and reconcile figures and make changes accurately. 

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. 

Qualifications:  

• Minimum of 2 years as an administrative assistant or front desk associate preferred. 

• Proficient in Microsoft Word, Outlook, Excel, and PowerPoint needed.