Summer Camp 2026: Camp Admin Assistant

English Adventure, the leader in English-language outdoor programs, is hiring for our upcoming Summer Camp.

Job Description

The Admin Assistants are responsible for managing all administrative duties at camp. There will be a team of Admin Assistants and their duties includes a wide variety of administrative tasks, from managing camper luggage shipping to contacting parents regarding camper allergy information. Someone who is detail-orientated and proactive will excel at this role. Basic Excel, Google drive and customer-facing email skills are essential for fulfilling the responsibilities. The Admin Assistants will be working with Japanese materials so will need to be fluent in written and spoken Japanese.

Main Areas of Responsibility

• Printing and assembling camp related materials
• Managing inventory
• Data management using our database and Excel
• Organizing allergy information and meal numbers to deliver to the food service provider
• Contacting parents via phone or email
• Tracking and managing shipping of all camper luggage
• Updating signs and posters around the facility
• Managing and distributing camper medication
• Camper Survey Management
• Lost and Found
• Assisting with any other administrative tasks needed by camp leadership

We are seeking hard-working, fun, and energetic English-speaking staff of any nationality.

Basic qualifications

• Age 18 or older
• Available for all training and all camp days. Please check job descriptions for further details.
• Fluent in both spoken and written Japanese and English (native Japanese speakers preferred, minimum JLPT N1~)
• Working knowledge of Microsoft Excel
• Excellent organisational skills and proactive
• Comfortable communicating with camper parents in formal Japanese (email and phone)

Pluses, but not requirements: 

• Previous experience working with kids in a camp environment
• Current Wilderness CPR/First Aid certification

Summer Camp 2026 Schedule - the Admin Team may have additional training days to learn processes and prep for camp

• Onsite Training: July 17-20  (departure from Tokyo to the campsite on July 16 evening)
• July 22-August 23: Camp (We will be running 8 sessions of 5-day camps throughout this period)
  
• The Admin Assistant will stay onsite for the summer, working three out of every four days.
• The Admin Assistant may need to stay on for additional days after the last camp to assist with Lost and Found items
  
• Remuneration: 10,000 yen per camp and training day
• Location: Tsunan, Niigata

English Adventure is a 100% non-smoking workplace.

IMPORTANT: We strongly encourage you to visit this page for further details before applying: http://www.english-adventure.org/index.php?PageId=21 

If you have questions after visiting the web-site above, contact us at campteam@english-adventure.org