Administrative Assistant 3 - VCEA Dean's Office

Online applications must be received before 11:59pm on:

If a date is not listed above, review the Applicant Instructions below for more details.

Available Title(s):

Business Title:

Employee Type:

Position Details:

The Opportunity:

The Voiland College of Engineering and Architecture (VCEA) supports innovative education, research, and industry partnerships that prepare students to solve complex real-world challenges. The Administrative Assistant plays a key role within the Dean’s Office, providing administrative support that helps advance college operations, development activities, personnel processes, and special initiatives.

As the Administrative Assistant in the VCEA Dean's office, you will provide professional-level support to the Assistant to the Dean, Development Operations Manager, and Director of Administrative Services. You will help ensure the efficient operation of the Dean’s Office by coordinating projects, supporting personnel activities, and contributing to initiatives that serve faculty, staff, students, donors, and external partners.

In this role, you will coordinate complex administrative functions including maintaining records and databases, preparing reports and correspondence, coordinating calendars and meetings, supporting employee onboarding and training activities, and assisting with recruitment and personnel processes. You will also support development and stewardship efforts, serve as a primary point of contact for visitors and inquiries, coordinate college events, and help ensure projects and operational priorities are completed accurately and on schedule.

Additional Information:

This is a full (100% FTE), permanent position. This position is overtime eligible.

Monthly Salary: $4,004 to $5,376 | Range 44 (Step A - M) | Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.

In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for Classified staff and Total Compensation.

Required Qualifications:

• High school diploma or equivalent AND three (3) years of clerical, office or administrative experience. OR An Associate’s degree in business administration, public administration, or a closely related field may substitute for experience. AND One (1) year of experience as an Administrative Assistant 2 or two (2) years as an Administrative Assistant 1. OR Equivalent education/experience.

• Experience and proficiency in Microsoft Office Suite.

• Demonstrated ability to use and assist with office equipment.

• Experience working with the public or in a customer service setting.

• Demonstrated ability to interact effectively with persons of varying levels of responsibility and experience.

• Experience maintaining hardcopy and electronic records/files.

Preferred Qualifications:

• Extreme attention to detail.

• Demonstrated ability to prioritize work to meet deadlines.

Position Sponsorship Eligibility: Not eligible for work visa sponsorship

About VCEA -

At the Voiland College of Engineering and Architecture, we turn big ideas turn into real-world impact. Founded on the principles of collaboration, innovation, and transformation, the Voiland College of Engineering and Architecture is a world leader in providing solutions to societal grand challenges and preparing “work-ready, day-one” graduates.

About WSU Pullman Campus –
Washington State University’s Pullman campus is the flagship institution of the WSU system, located in the heart of the scenic Palouse region in eastern Washington. Known for its strong sense of community, collaborative spirit, and commitment to student success, WSU Pullman fosters an environment where faculty and staff can thrive professionally and personally. The campus upholds the university’s land-grant mission of research, education, and service, and values equity, inclusion, and innovation. Working at WSU Pullman means being part of a dynamic academic community that is dedicated to making a positive impact in Washington and beyond.
 

Area/College: Voiland College of Engineering and Architecture
Department Name: Dean's Office
Location: Pullman, WA

Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

1) Resume
2) Cover Letter

External candidates, upload all documents in the “Application Document” section of your application.
Current WSU Employees (internal candidates), before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the “Resume/Cover Letter” section of your application.

Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible.

Reference contact information will be requested later in the recruitment process through Workday.

Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Time Type:

Position Term:

Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.

Notice of Non-Discrimination

In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract.

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More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/