Assistant Registrar

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Xavier University's College of Osteopathic Medicine is seeking an Assistant Registrar to be an integral member of our team and processes. The Assistant Registrar serves as the primary contact for all student record and registration related questions for all academic terms for the College of Osteopathic Medicine (COM).

They provide assistance to the University Registrar and to academic areas of the University for the updating and maintenance of student records, with a focus on support of the COM.

JOB RESPONSIBILITIES:

• Oversee and maintain academic records of the university including course registration, grade changes, degree conferrals, leave of absence, schedule of classes production, classroom assignments as related to the COM
• Provide supervision and leadership related to the processing of student records related to the COM
• Manage and maintain record systems as related to the COM
• Provide customer service to students, faculty, and staff in support of the services of the Office of the Registrar with specific focus on support of the COM’s D.O. and Master’s programs
• Assist with compliance and institutional reporting as it relates to the COM’s D.O. and Master’s programs
• Assist in development of system enhancements
• Assist with oversight of daily operation of office
• Represents the office to other University groups in the absence of, or at the request of, the University Registrar.

JOB REQUIREMENTS:

• Bachelor’s degree required, Master’s degree preferred
• 3-5 years of administrative experience
• 1-3 years’ experience working in a higher education environment with Registrar’s Office experience preferred
• Strong working knowledge of university policies and procedures

To ensure consideration, qualified/interested applicants must submit a cover letter, resume and the names and contact information of three professional references on Xavier University's website. 

Review of applications will start on June 15, 2026.  Applications will be accepted until the position closes at the University's discretion.

Xavier University is part of the 500-year-old Jesuit Catholic tradition of academic excellence in the liberal arts. Guided by our mission and values, we welcome and support members from diverse backgrounds and life experiences. We unreservedly commit to open and free inquiry, deliberately seek out multiple perspectives, and create a campus where everyone feels a sense of belonging. Our campus is located in the vibrant and thriving city of Cincinnati, which has an array of neighborhoods and activities to suit many interests.​

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Benefits - applies only to full-time positions: 

Xavier University offers a wide array of complementary and affordable benefit options to meet the financial, educational, health, and wellness needs of you and your family.  Eligibility varies by position and employment class: 

• Comprehensive insurance plans including medical, dental, vision and prescription coverage.

• Tax advantaged accounts including health savings accounts, flexible spending accounts, and dependent care account.

• Financial security via life and long-term disability insurance, accident and illness insurance, and retirement savings plans.

• Generous paid time off work options including vacation, sick leave and holidays.

• Tuition remission for employees and their eligible dependents.