Executive/HR Assistant

Committed to serving all in Jesus' name, Hope Clinic is a mission-driven organization providing high-quality, compassionate care to those who need it most. As we continue to grow, we’re looking for a dependable, detail-oriented Executive/HR Assistant to help keep our daily operations running smoothly. This role provides essential executive and HR support to the CEO and CHROO (HR and Operations) ensuring smooth coordination, clear communication, and consistent follow-through. If you’re someone who takes pride in staying organized, handling details well, and supporting an amazing team behind the scenes, this is a meaningful opportunity to contribute to work that makes a difference every day.

This position works on-site, approximately 20 hours per week.  Includes generous paid time off and paid holidays. 

Required Education and Experience: 

• BA preferred
  
• Demonstrated Human Resources, administrative, or higher-level administrative work experience in an office environment, preferably in support of executive-level staff
• Nonprofit experience preferred 
  

Required Competencies: 

• High level of discretion and emotional intelligence
• Ability to safeguard confidentiality and manage sensitive data with discretion
• Excellent interpersonal, verbal, and written communication skills
  
• Organizational skill and high attention to detail
• Strong proficiency with computers and technology
• Willingness to learn new technology 
• Flexibility to manage and prioritize tasks
• Understanding of and respect for Hope Clinic mission, vision, and values to serve all in Jesus’ name

Essential Functions: 

• Prepare agendas, documents, presentations, or other materials needed for meetings and trainings
• Prepare materials for Hope Clinic board meetings, including board reports and meeting agendas, if requested
• Prepare weekly leadership team level 10 agenda (Excel spreadsheet) prior to each meeting
• Schedule and manage CEO calendar for Development, Campaign, Church Relations, and Board events, meetings, and other needs
• Update and maintain organizational schedule for quarterly meetings and Hope closures; communicates updates and changes via weekly Team Check-In and SharePoint central calendar
• Organize and maintain copy/administrative service area, including staff mailboxes, office supplies, etc.
• Attend meetings and take minutes as requested
• Coordinate meetings, staff gatherings, and other functions by managing logistical issues such as location, tech equipment, food, agenda preparation, etc. 
• Act as liaison for CEO with Board of Directors
• Process new hire onboarding paperwork, including offer letters, background checks, I-9s, and personnel file setup
• Maintain electronic personnel files, ensuring accuracy and compliance
• Perform HRIS/data entry for employee records, status changes, compensation updates, etc.
• Track and maintain licensure, certifications, and required trainings
• Support benefit administration (annual open enrollment, status changes, inquiries, troubleshooting issues)

If interested and qualified, please submit a cover letter along with your resume detailing your specific interest in Hope Clinic and our mission.  Resumes without a cover letter will not be considered.  

Hope Clinic is an equal opportunity employer.  All qualified individuals are welcome to apply.