Payroll and HR Coordinator

Job Title: Payroll and HR Coordinator

Job Summary

We are seeking a detail-oriented and organized Payroll and HR Coordinator to manage a primary responsibility for running multiple payroll schedules, payroll reporting, and HRIS administrative functions while assisting HR operations. This role will ensure accurate and timely payroll processing while partnering closely with internal HR team and the payroll provider.

Key Responsibilities

Payroll Administration

• Run and manage multiple payroll schedules ensuring accuracy and timeliness
• Process end-to-end payroll, including earnings, deductions, bonuses, and adjustments
• Coordinate closely with payroll providers and applicable internal teams
• Review and validate payroll data prior to submission and approval
• Ensure compliance with federal, state, and local payroll regulations
• Investigate and resolve payroll discrepancies and employee inquiries

Payroll Reporting

• Prepare and maintain payroll-related reports, including audits, reconciliations, and variance analysis
• Generate reports for internal stakeholders, finance, and compliance purposes
• Support month-end and year-end payroll activities, including tax reporting and filings
• Track and report on payroll metrics and trends

HR Administration

• Maintain accurate employee records and HRIS data between multiple systems
• Support onboarding and offboarding processes, including system updates and documentation
• Assist with benefits administration and employee data changes impacting payroll
• Ensure compliance with company policies and employment regulations
• Provide general administrative support to the HR function

Employee Support

• Serve as a point of contact for payroll and HR-related employee questions
• Provide guidance on payroll, deductions, and benefits-related inquiries
• Support HR programs and process improvements
• Ad-Hoc duties as needed

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience)
• 2–5 years of payroll processing experience
• Experience managing multiple payroll cycles and multiple states preferred
• Familiarity with payroll systems and HRIS platforms
• Strong Excel and data reporting skills
• High attention to detail and strong organizational skills
• Knowledge of payroll regulations and employment laws
• Excellent communication and problem-solving skills

Preferred Qualifications

• Experience working with external payroll providers (e.g., ADP, Paychex, or similar)
• Experience with multi-state payroll processing
• Payroll Certification is a plus but not required