Document Control Specialist – Aviation & Infrastructure – DMV Region*

Document Control Specialist – Aviation & Infrastructure – DMV Region 

Washington, D.C. | Maryland | Virginia (DMV Region) 

Full-Time | On-Site | DMV Region 

Why CMTS? 

Every day at CMTS, our team delivers infrastructure projects that positively impact lives and communities. With over 42 years of industry experience, CMTS has built a strong foundation for continued success, providing project and construction management services to public and private clients nationwide. 

We value our employees by fostering a culture of learning, professional development, and collaboration. CMTS is committed to maintaining a work environment that emphasizes safety, integrity, and accountability while supporting work-life balance and employee well-being. Our teams are empowered to grow, contribute, and make a meaningful impact through the projects we deliver. 

About Your Role 

CMTS is seeking a highly organized and detail-oriented Document Control Specialist to support aviation, transportation, and public infrastructure capital improvement projects throughout the Washington D.C., Maryland, and Virginia (DMV) Region. This role will be responsible for maintaining project documentation, tracking records, managing document workflows, and supporting project teams with document control processes throughout all phases of project delivery. 

Education Requirements 

• Associate’s Degree or Bachelor’s Degree in Business Administration, Construction Management, Engineering Technology, Information Management, or related field preferred 

or 

• An equivalent combination of education, technical training, and relevant document control experience 

What You’ll Need to Get the Job Done 

•  3–7 years of document control or project administration experience supporting construction, engineering, aviation, transportation, or infrastructure projects 

•  Strong understanding of document management processes and records management best practices 

• Experience managing project documentation including RFIs, submittals, meeting minutes, transmittals, change orders, schedules, and closeout records 

• Ability to maintain organized electronic and hard-copy filing systems in accordance with project requirements and client standards 

• Strong attention to detail and ability to maintain accurate records in fast-paced environments 

• Excellent organizational, analytical, and time management skills 

• Strong written and verbal communication skills with the ability to interface professionally with project teams and stakeholders 

• Ability to manage multiple priorities and deadlines simultaneously 

• Experience supporting project teams in active operational or public sector environments preferred 

• Proficiency in Microsoft Office Suite including Word, Excel, Outlook, Teams, and Adobe Acrobat 

• Experience utilizing document management and project management software platforms preferred 

• Ability to travel throughout Washington D.C., Maryland, and Virginia project locations as required 

What Will Make You Stand Out 

Certifications / Licenses 

• Certified Document Controller (CDC) preferred 

• Experience supporting aviation, transportation, or public infrastructure projects preferred 

• OSHA 10 or OSHA 30 preferred 

Software 

• e-Builder 

• Procore 

• Autodesk Construction Cloud / BIM 360 

• SharePoint 

• Bluebeam Revu 

• Microsoft 365 

What You’ll Do 

• Maintain and manage project documentation throughout all phases of project delivery including planning, design, construction, and closeout 

• Process and track RFIs, submittals, transmittals, meeting minutes, change orders, schedules, correspondence, and project reports 

• Ensure all project documents are properly logged, distributed, filed, and maintained in accordance with project procedures and client requirements 

• Maintain electronic and hard-copy filing systems to support document retention, accessibility, and version control 

• Monitor document workflows and follow up with project teams, contractors, consultants, and stakeholders to ensure timely submission and processing of documentation 

• Support project managers and construction teams with document tracking, reporting, and administrative coordination activities 

• Assist with preparation and distribution of project meeting agendas, meeting minutes, reports, and project correspondence 

• Coordinate document review and approval workflows between contractors, consultants, client representatives, and internal teams 

• Perform quality checks on project documentation to ensure completeness, accuracy, and compliance with established standards 

• Assist with project closeout activities including turnover documentation, warranties, as-built drawings, operations and maintenance manuals, and records archiving 

• Maintain confidentiality and security of project records and sensitive documentation 

• Generate document control reports, tracking logs, and status updates for project leadership and client review 

• Support implementation and maintenance of document control procedures, standards, and continuous improvement initiatives 

• Participate in project meetings and coordinate with project teams to support overall project delivery objectives 

• Build and maintain positive working relationships with clients, contractors, consultants, and project stakeholders 

Salary Range 

• Commensurate on Experience 

CMTS offers a comprehensive benefits package including medical, dental, vision, life insurance, paid time off, retirement plans, professional development opportunities, and career advancement pathways. 

Equal Employment Opportunity 

CMTS, LLC is an Equal Opportunity Employer and considers all applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status in accordance with applicable federal, state, and local laws.