Project Controls Specialist IV (Cost Analyst)

About Vanir

Vanir is a proud minority- and woman-owned company, recognized as a national leader in program, project and construction management (PMCM) and real estate development. Since 1964, we have consistently exceeded client expectations. Ranked as a top PMCM firm by Engineering News-Record (ENR) for more than three decades, our award-winning team provides a full range of services to public and private sector clients in the aviation; healthcare; education (K-12 and higher); justice and essential services; science and technology; state and local government; transportation; water and wastewater; energy; and commercial, residential and nonprofit markets.

Job Description

Essential Duties & Responsibilities:

• Oversee the integrity and accuracy of project budgets and forecasts in compliance with approved standard operating procedures.
• Actively participate in monthly EAC (Estimate at Completion) meetings, ensuring accurate validation, reviewing current EACs, and providing justification for any variances.
• Contribute to change management discussions by identifying emerging trends, risks, and exposure factors.
• Engage in Risk Assessment workshops, offering insights on potential financial impacts and identifying mitigation strategies.
• Conduct thorough cost variance analyses to identify trends and proactively address any potential budget impacts.
• Continuously monitor trends and associated mitigation plans, comparing projected versus actual performance over time.
• Review project budgets and expenditures, ensuring alignment with diverse funding sources and financial goals.
• Collaborate closely with schedulers to evaluate cost and schedule performance, identifying cost overruns, delays, and variances in planned versus actual expenditures.
• Review and analyze monthly cost reports and progress reports to ensure alignment with project financial objectives.
• Analyze staffing plans to identify potential cost impacts, such as excessive peaks, and provide recommendations for optimizing resource allocation.
• Validate cost coding and budget allocations for contract change orders and amendments, assessing potential impacts on project timelines and financials.
• Ensure that contracts, purchase orders, task order, change orders, and amendments are accurately budgeted and reported, with proper cost coding and financial oversight.
• Enforce cost management policies and procedures for capital projects, especially those with multiple funding sources.
• Allocate Estimate to Complete (ETC) amounts as required for PBA (Project Budget Adjustments), change orders, and other financial adjustments.
• Manage and monitor ETCs for each project to ensure timely and accurate tracking of financial changes.
• Create comprehensive reports related to budgeting, cost control, auditing, and asset tracking, utilizing systems like e-Builder, Proliance, DELTEK, and other relevant platforms used by the Program Management Office.
• Work closely with Project Managers and Construction Managers to maintain data coding structures, project control tools, and high-quality data for budgets, contracts, change orders, trends, and actual costs.
• Conduct budget and financial reconciliations, ensuring alignment between project forecasts, expenditures, and actual costs. Address discrepancies and implement corrective actions as necessary.
• Support management with the preparation of regular budget and cost reports, ensuring clarity and accuracy.
• Assist with preparing regular and ad hoc reports on project budgets, financial status, and forecasting for senior leadership.
• Provide support for weekly/monthly cost and status reports, keeping project teams informed of financial performance.
• Perform necessary data entry tasks related to budget and forecast updates.
• Develop and maintain change management logs in accordance with established processes and procedures.
• Travel to offsite project locations as required.
• Undertake additional duties and special projects assigned.

Minimum Qualification:

• BS/BA Degree in Business Administration, Engineering, Project Management, Construction Management, and/or related degree. Additional four years of qualifying experience in excess to the minimum stated below may be substituted in lieu of formal education.
• 7 - 10 years minimum recent professional experience in project controls, particularly on a capital construction program.
• Strong analytical capabilities, with the ability to organize and interpret complex financial data
• Proficiency in financial modeling and advanced Excel functions.
• Exceptional attention to detail, ensuring accuracy in data analysis and reporting.
• Advanced problem-solving skills and a strategic approach to financial management.
• Ability to communicate complex financial concepts clearly to non-financial stakeholders.
• Proven track record of working independently and meeting tight deadlines.
• Strong business acumen and understanding of organizational financial goals and objectives.
• Comfortable working in a fast-paced, dynamic environment.
• Proficiency in using Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook, and the ability to perform tasks such as creating documents, analyzing data, preparing presentations, and managing emails efficiently is expected.

Preferred Qualifications:

• Advanced proficiency with program management software including e-Builder, DELTEK, Proliance, and other related platforms, with demonstrated ability to leverage these tools for complex cost management, project tracking, and data reporting.
• Expertise in business intelligence and analytics tools, specifically Power BI and/or Tableau, for the creation of comprehensive, real-time cost reports, dashboards, and visualizations that facilitate strategic decision-making.
• Hands-on experience with Data Warehousing solutions, demonstrating the ability to integrate and manage large volumes of financial and project data for analytical purposes and reporting.
• Strong understanding of cost control and budgeting principles within the context of large-scale projects, with a proven track record of utilizing specialized software to streamline cost analysis, forecasting, and variance reporting.
• In-depth knowledge of project management methodologies and the ability to collaborate with cross-functional teams to develop and maintain accurate project cost baselines, financial projections, and cost forecasts.
• Demonstrated ability to integrate multiple data sources from various project management and financial systems to create cohesive and accurate financial reports for stakeholders.
• Ability to troubleshoot and resolve system integration issues across project management software and financial reporting tools, ensuring seamless data flow and accuracy in financial reporting.

Benefits

Vanir offers a comprehensive, competitive benefits package that includes 401(k) Savings with employer matching contributions, medical, dental, vision, health savings account (HSA) with employer contributions, life, AD&D and disability benefits, flexible spending account (FSA), voluntary benefits, Teladoc, pet insurance, paid time off, national employee assistance program (EAP) and employee referral program.

How to Apply

If you're interested in working for Vanir please visit our website to learn more and to apply online at www.vanir.com.

VEVRAA Federal Contractor

Request Priority Protected Veteran Referrals

EOE Minorities/Females/Protected Veterans/Disabled

Contact Email: careers@vanir.com

Persons with medical limitations may, with reasonable accommodations, be capable of performing the duties of this position. Such a determination must be made on an individual basis considering the person's limitations, the requirements of the position, and the company's ability to make reasonable accommodations to the person's limitations.

We Participate in E-Verify

Pursuant to the Ban The Box Act/Fair Chance Initiative, we will consider for employment qualified applicants with arrest and conviction records. 

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